Airbox

Third-party asset upload

Airbox enables non-registered users to upload files through public links, offering a simple way to collect files. You can set optional activation and expiration dates and password protection for each Airbox instance. Additionally, you can invite users via email, set upload limitations, and receive notifications when assets are uploaded.

Use Airboxes to:

• Collect files from external partners

• Receive campaign assets from agencies

• Gather user-generated content

Creating an Airbox

To create an Airbox instance:

• Select Airbox from the left menu in your Scaleflex DAM library.

• Click on + Add airbox.

• Enter a meaningful title and description for the new Airbox.

• Select the target folder in Scaleflex DAM where uploaded files will be stored. If the selected folder is already in use by another active Airbox, an alert will notify you. Choose a unique folder to avoid conflicts.

Optional settings:

• Set start and expiration dates.

• Enable password protection.

• Set limitations per file size, total number of uploaded assets, etc.

• Choose who will receive notifications when files are uploaded to the Airbox.

• Set which file metadata fields to be filled in on upload.

Uploading files via an Airbox

When a user opens the Airbox link, they would be able to upload files from their local device, via a URL link, to take a screen capture or to use the device camera.

Airbox process flow:

Users open the link → upload files → optionally rename and add metadata → submit.

Users uploading through the same Airbox link cannot see each other’s files.

Preview, Edit and Delete Airbox Instances

To Preview, Edit or Delete an Airbox, go to the 'Airbox' section in the left menu of your Library.

Then select an Airbox item and click on the ... menu.

Copy Airbox link and Share via Email

Hover over an Airbox to reveal options to copy its link or send it via email.

Filtering options

You can filter only specific Airbox instances which match your business needs:

• Total - shows all existing Airboxes in the project

• Active - shows all currently active Airboxes where users can upload data. This category includes Airboxes without an expiration period and Airboxes whose expiration period is far away in the future.

• Protected - Airboxes with password-protected access

• Expiring - Airboxes that will expire soon

• Expired - shows Airboxes which can no longer be used for uploads (their validity is over)

Airbox page Views

The airbox page supports two types of views, each dedicated to serving specific business needs.

List view

This view orders the Airbox records in a table-like structure, having columns with details about the Airboxes. It is best for managing multiple Airboxes and comparing their details.

The user can choose sorting order and the level of detail of the shown information.

Grid view

This view shows the Airbox instances as a grid of elements where the main focus is the individual Airbox. Best for quick visual browsing or filtering by creator.