Sharebox

Learn how to securely share DAM assets with external agencies and partners. Manage downloads, set expiration dates, and simplify your distribution workflow without requiring user logins.

Sharebox allows you to share assets with third parties without access to Scaleflex DAM.

Creating a Sharebox

To create a Sharebox, select the assets you would like to share and open the Share Assets modal in the top bar or the context menu ... Share > Via Sharebox.

Each Sharebox can optionally be password-protected, have an activation and expiration date, and provide options to disable or enable asset downloads. Additionally, you can invite users by email to access the Sharebox.

Preview, Edit and Delete Sharebox Instances

To Preview, Edit, or Delete a Sharebox instance, go to the 'Sharebox' section in the left menu of your Library.

Then select a Sharebox item and click on the ... menu. You can also change the password, activation date, or expiration date inside this modal.

These settings are used to manage the Sharebox configuration. Editing the shared assets must be done through the Asset view.

Sharing an entire folder allows dynamic update of the Sharebox content - when you add/edit/delete files from this folder, the changes are immediately reflected in the Sharebox.

Copy Sharebox link and Share via Email

Hover over any Sharebox to reveal options to copy its link or send it via email.

Filtering options

You can filter only specific Sharebox instances which match your business needs:

• Total - shows all existing Shareboxes in the project.

• Active - shows all currently active Shareboxes. This category includes Shareboxes without an expiration period and Shareboxes whose expiration period is not near future.

• Protected - Shareboxes with password-protected access

• Scheduled- Shareboxes that are not yet active

• Expired - shows Shareboxes which can no longer be used.(their validity is over)

Sharebox page Views

The sharebox page supports two types of views, each dedicated to serving specific business needs.

List view

This view orders the Sharebox records in a table-like structure, having columns with details about the Shareboxes. It is best for managing multiple Shareboxes and comparing their details.

The user can choose sorting order and the level of detail of the shown information.

Grid view

This view shows the Sharebox instances as a grid of elements where the main focus is the individual Sharebox. Best for quick visual browsing or filtering by creator.