Manage asset's approval status
Any asset can be submitted for an approval. "Approval" can adopt whatever definition your project needs, e.g. "Approval for website use". Currently, only a single approval type is supported.
Approvals must first be enabled for your project, which can done by your admin, from Settings > DAM > Automations > Workflows:
An approval can be in one of the following states, depending on the approvers' votes, configured vote outcome*, and due date expiration:
*see Approval vote outcome section below
Currently, an approval request will become Approved only if all approvers give a positive vote. If a single one rejects it, the request will be immediately set as Rejected.
It's currently not possible to configure any different outcome logic, but we plan to support that in 2025.
If an approval is not approved by the due date, the approval is automatically rejected.
An approval can be requested in several ways:
From the Context menu > More actions > Manage approval
From the Library sidebar - by expanding the Approval status and clicking Manage approval link
From the Asset Details window > Approvals tab - by clicking on the Request approval button
You would then need to set approvers (autocomplete is supported for both names and emails), enter an optional message and optionally set a due date:
There can be only one active (pending) approval request per asset, however, once completed, another one may be requested.
Approvers will get a notification whenever with each request. An approver can click on the link in the notification or navigate manually to the asset. Once in Asset Details window > Approvals tab:
Click on View and approve link
Then choose to either Approve or Reject the asset, along with an optional comment for the requester.
The approval requester can edit both the message and approvers of their request at any time. For the purpose, once in the Approvals tab of the asset:
Click on Manage approval link
Then press the Edit button
To see an asset's approval history, from the Asset Details window > Approvals tab:
Click on the History link
Select the file version you are interested on the left pane and from the right click on View details for the approval request you are interested in
None
State prior to any request being made
Pending
Approval requested but there is no outcome yet (active)
Approved / Rejected
Approval outcome, based on the approvers' votes
Cancelled
When a Requester (or user of necessary permission) has explicitly cancelled the request
Reset
When someone has edited the file and created a new version during an active approval request
