Labels are used to categorize and describe items, allowing for flexible grouping and easy search. One asset can have multiple labels.
Difference between Labels, Tags, and Collections
Labels allow users to organise their assets in a more structured and permanent way than Tags. They are static—unlike dynamic Collections, whose assets change through applicable filters—and similar in principle to the labels on physical products (drinks, foods, clothes).
Users can still modify a given label and/or change which assets fall under it.
This system also lets users view and search the labels and their applicable assets.
The Labels page can be accessed from the DAM sidebar menu.
You can create named, color-coded labels by clicking on + Add label button. This lets you list and place all assets assigned to a specific label in a single view.
Title - choose a meaningful name for your new label
Color selector - choose a color by clicking a pre-defined color or by entering an RGB code manually.
Pinned - check this box to display the label at the top of your label list. On Sort, the system will first sort the Pinned labels and then show the others.
To manage labels, click the 'Settings' icon in the left panel. This opens the Configuration window.
That will open the "Manage labels" window where you can Search, Add new labels, Edit the current configuration or Delete existing labels.
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If you want to delete a label, it is a good practice to ensure that the number of current assets assigned to it is "0."
Right-click on an asset (or multiple selected assets) and choose the 'Labels' submenu to search for and apply a label.
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If no exact match is found during the search, the user has the option to create a new label and apply it to the asset immediately.
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This function is available on the Labels page when selecting a file and opening its context menu.
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The user can also select multiple files and use the Navigation bar icon ... to access the same option.
In both cases, the user should have a Developer, Manager, Admin, or Owner User Role to detach a label.
You can search by specific search criteria inside the pool of all assets assigned to a particular label, using the main Search box.
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If you are interested in finding all assets assigned to a specific label, you can search for this label's name in the Search box at the left panel and then click on the result.
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