Collections

A collection is a group of related assets defined by metadata.

Example: A collection of Cars may contain all assets having "Car" as a value in the metadata field "Vehicle type".

Unlike Folders, Labels, and My Favourites, Collections are dynamic, meaning assets are grouped automatically based on metadata rules, without needing manual updates.

Collections View

You can access the Collections view from the main menu on the Library page.

In the collections list, the collections submenu has the following options:

Name: sort by name ascending or descending
“Sort” icon: if the collections are currently sorted by name ascending, then this will sort them descending and vice-versa
“Planet” icon: allows to select the metadata/tags language
Refresh: refreshes the collections list
"Info" icon: if an asset is selected, provide additional details for it
"Cart" icon: a collection of downloaded assets.

Managing Collections

Add a New Collection

You can do this by clicking on the button + Add collection. A pop-up configuration panel will appear, prompting you to specify the collection’s name and settings.

Name - please specify a meaningful collection name
Access - by default, it is Company. Only users with access to Scaleflex DAM can see these assets.
Groups - the groups contain a list of pre-defined collection criteria that can be combined together.

Edit Collections

Click on the "Settings" icon in the left panel of the page to open the Configuration window, which allows you to manage your collections.

That will open the "Manage collections" window where you can Search, Add new collections, Edit the current configuration or Delete existing collections.