In this section, you will learn about the basics of the VXP, which include: - Your VXP token - Account and Project settings options

Continue to the next page to learn about setting up your Profile.

What is the VXP ?

The VXP is a platform to support the creation, management, optimization and delivery of visual experiences relying on visual assets, such as images, videos and documents.

It brings together 4 modules into 1 scalable and flexible platform for digital teams and IT teams to use via a web console (VXP Hub) or an API (headless):

• : manage a library of visual assets in one single source-of-truth for both digital teams and developers.

• : automate manual content workflows with AI-powered enrichment, moderation, and generative AI to streamline processes.

• : publish design guidelines and galleries to multiple stakeholders using a no-code portal builder.

• : optimize images and videos with smart transformations and accelerate delivery over multi-CDN.

The platform follows and is built in a composable way to simplify the integration into an existing stack of solutions, such as your PIM, CMS or e-commerce platform.

Platform overview

Start using the to upload your first files, such as images and videos, via simple drag and drop, CSV import or API upload. Streamline team collaboration around marketing and product assets.

Enrich files with tags as well as to turn them into assets and organise them into static or dynamic . Leverage to automatically tag, describe and categorize assets.

Publish media galleries on responsive and multi-lingual , built via our easy-to-use and templated no-code CMS.

Dynamically generate of assets to ensure optimal size and crop for each specific channel. Leverage the DAM Studio to create marketing banners at scale with dynamic images and text.

Speed up delivery by utilizing modern compression formats such as WebP, AVIF, and WebM, alongside Content Delivery Networks (CDNs), to enhance web page performance and improve core web vitals.

Finally, get access to and insights about the platform's user adoption, insights about your asset's performance and help drive decision on which asset to use and where.

Business examples

Manage and optimize large volumes of e-commerce or real estate product assets

Modules: DAM, Visual AI, DMO Target users: developers and e-commerce team

Create large volumes of promotional marketing banners from existing assets and derive social media variations

Modules: DAM Target users: studio team, marketers

Create a brand portal to publish brand guidelines

Modules: DAM, Portals Target users: branding team

Build a multi-tenant and scalable content backend for your SaaS application and leverage AI-powered visual search to find assets by text prompts

Modules: DAM, Portals Target users: branding team

If you need further assistance, please check our or contact our Customer Experience team at [email protected]

Within this section, you will learn about the following sections found within the Settings menu: - - -

You can jump to the following sections to learn more.

The Billing page within Settings consists of three sections:

You can jump to the following sections to learn more.

The Subscription page lets you view and manage your current Scaleflex DAM subscription.

In addition, you can view additional optional modules and services that Scaleflex provides.

Within these pages you will learn about:

• Users - managing and inviting users onto your DAM

• Roles - viewing available roles and creating custom roles for your DAM

Coming before end of 2025!

You will find the settings page by clicking on the "Settings" (cog·wheel) icon located at the top right corner of the header, next to your user profile icon.

Billing information

Payment details

List of available payment methods for making payments on your invoices. You can only choose one option.

The settings for Team management are located at Settings > Organisation > Teams.

Users with Manager, Admin and Owner User roles have access to them.

Create a new Team

To create a new team, you can use the + Add Team button.

Give your team a meaningful name, choose the project(token) where it should apply, add a description, and upload an avatar.

Manage a Team

After a Team is created, you can find it in the list of existing teams. Click the ... icon at the most-right part of the screen and choose "Manage".

Now, you can add team members from the list of existing users in the selected project. If the user hasn’t been invited to the project, or their invitation is pending, they cannot be added to a team.

You can select and delete team members, which removes them from the Team, but their account will remain active in the project.

Edit a Team's description

If you select option "Edit" from the ... menu, you can rename the Team, modify its Avatar and Description.

Delete a Team

Choosing option "Delete" from the ... menu allows you to delete a team. The users who were part of this team will remain active in the current project.

Best practises for Team Management:

• Use descriptive team names to reflect their purpose.

• Regularly review team memberships to keep them current and relevant.

• Before deleting a team, review its access or tasks to avoid workflow disruptions.

Introduction

Purpose:

The Workflows Dashboard is designed to provide a comprehensive overview of webhook and workflow activity within the VXP (Visual Experience Platform). This dashboard offers insights into event processing, task status, and overall workflow performance.

Filters

Graphs

Introduction

Purpose:

The Custom Dashboard Creation page allows users to enable custom dashboards to gain insights about their assets. The interface offers input fields for creating a new dashboard, which includes providing specific identifiers and a quick seal.

Features

1. Add Dashboard Button: Users can add a new dashboard by clicking the "+ Add dashboard" button, which reveals input fields for configuration.

2. Dashboard Input Fields: Users must complete four key fields to create a dashboard successfully:

   • Dashboard Name: The display name of the dashboard.

OAuth2 authentication is a more secure and complex authentication method that allows users to grant limited access to their resources without exposing their credentials.

The Asset Details window allows you to peruse and edit all the information pertaining to the asset, modify the media (if it's in a supported format), publish the asset and more.

All the information about the asset is organised in vertical tabs:

All the available actions are at the top:

You can perform the following actions from the Asset Details window:

Each new Scaleflex DAM account comes with a token for a project. Each token combines a storage container to store assets and a CDN distribution to deliver optimized assets over CDN worldwide. An account can have multiple tokens to suit different projects within an organisation, which is called multi-tenancy.

Whether you use one or multiple tokens for your projects, Scaleflex DAM's multi-tenancy allows you to manage all use cases across various tokens or projects through a unified interface.

Company-wide vs project-wide users

Users can be created at the company level or project level.

A hierarchy can be created within each token or project, and users and teams can be given access permissions to single or multiple tokens.

• Company-level: grants access to all projects

• Project-level: grants access to a project or selected projects, but not all within the company

In Scaleflex DAM you can manipulate your media files to get them just right for your needs.

Browse the relevant media subpage to learn more:

• Edit image

• Edit video

• Edit design template

If Metadata Variants are configured for your project, you can view the asset according to a selected locale - including language, currency or anything else that is configured.

The History tab within the Asset Window will display the whole history of the asset since its inception.

You can view all its versions along their creation timestamps, and you can click to expand any version to see all actions have been done to it, by whom and when:

Click the heart icon in the top menu of the asset window to add an asset to your personal My Favorites list.

All available asset details are organised in different categories, grouped in tabs:

Sharebox allows you to share assets with third parties without access to Scaleflex DAM.

Creating a Sharebox

To create a Sharebox, select the assets you would like to share and open the Share Assets modal in the top bar or the context menu—Share / Via Sharebox.

Each Sharebox can optionally be password-protected, have an activation and expiration date, and provide options to disable or enable asset downloads. Additionally, you can invite users by email to access the Sharebox.

Editing and Deleting Sharebox Instances

You can view, modify, or delete Sharebox instances from the left menu in your library under "Sharebox." You can also change the password, activation date, or expiration date.

Creating transformation for a single image

1. Open the asset management window and navigate to the Variations tab.

2. Click the + Add variation button to create a new variation using the Image Editor.

After saving the variation, it will appear in the Variations tab. You can hover over the variation to either download it or copy an optimized CDN link for easy sharing.

Introduction

Purpose:

The DAM Storage Dashboard is designed to provide a comprehensive overview of storage usage and asset management within the VXP (Visual Experience Platform). This dashboard offers valuable insights into storage consumption, asset growth, and folder organization.

Introduction

Purpose:

The CDN performance Dashboard is designed to provide a comprehensive overview of CDN traffic data. This dashboard offers a granular view of token usage.

You can Publish or Unpublish your asset from this menu and manage its visibility.

In addition, this menu provides options to share your asset through, a CDN link, or embed in website.

Introduction

Purpose:

The DAM Users Dashboard is designed to provide a comprehensive overview of user activity within the VXP (Visual Experience Platform). This dashboard offers valuable insights into user engagement, team dynamics, and overall system usage.

This documentation section is dedicated exclusively to Scaleflex DAM. You can access the DAM directly from the top left menu in your VXP hub, to the right of the "home" tab, you will see the "DAM" tab. Once you've clicked on it, you will find yourself within Scaleflex's Digital Asset Management portal.

We offer a list of Scaleflex's DAM most popular plugins with brief descriptions on how to set them up.

You will in general need at least 2 information fr the basic setup of a plugin:

• Your "TOKEN" (aka Project identifier), located there:

• Your "SEC_TEMPLATE" (Security template), located there:

To connect and access your DAM media:

if you don't already have a Scaleflex DAM account.

When clicking the Help box in the menu, an additional menu appears:

The DAM Adobe CC embeds the Media Asset Widget (MAW) plugin inside the following supported Adobe applications:

• Adobe Photoshop

• Adobe Illustrator

• Adobe InDesign

There are no more copy-pasting media assets from your local drive to DAM; everything happens within your Creative Cloud application.

Installation

Step 1. Download and install

Download from Github

The Support window will display your logged ticket history to the Customer Experience team. The following information will be displayed:

The Canva plugin allows you to create using all the power of Canva and any existing templates and designs you have saved, transporting your final render into your DAM library.

Follow the below steps:

• Click the Upload button (1), and select the Canva option (2)

Image annotations allow you to communicate with fellow contributors and discuss the features of the assets. Comments and annotations are timestamped and are available to all users with editing privileges.

Adding comments and annotations

The comment section is accessible from the context menu and the assets management modal of each file.

In the comments section, you can:

The Library settings are accessible for users with Developer, Manager, Administrator or Owner . Their purpose is to control the DAM's Library interface and to personalize the user experience.

The tab contains settings that control the visibility of additional pages in the Library. They help to customize the layout of the Library to fit your workflow. The Homepage can be used as a customizable landing page and the Product view is an additional way to organize your assets for easier management.

The tab contains settings designed to enrich and enhance the user experience. You can choose the order of the Views in the Library (Assets, Folders, Collections, Labels, Products), the Advanced Search options and the asset details which are visible in the Search results.

In ecosystem integration, seamless connectivity facilitates communication and interaction between third-party components.

This introductory guide aims to clarify the distinctions among the two main types of software connections: plugins and connectors (aka applications).

1. Plugins

• Plugins are software components designed to extend the functionality of a more extensive application. They allow developers to add specific features or behaviours to an existing software system without modifying its core codebase. Plugins are usually loaded dynamically at runtime, making adding or removing them easier without affecting the main application's stability.

• Plugins provide a modular approach to integration, enabling third-party developers to seamlessly integrate DAM into the host application/software. Simply use our Media Asset Widget to replace or complement the media gallery used by the third-party software/tool.

2. Connectors (Applications)

• Applications, also known as standalone connectors or adapters, are complete and self-contained entities designed to perform specific tasks or provide a range of functionalities to users. Unlike plugins and libraries, applications are intended to be independent and tightly integrated.

• Our applications have user interfaces (UI) and may interact independently with other applications or services. They will always perform a range of additional functions, such as programmatic synchronisation and similar advanced features.

In summary, plugins extend the functionality of existing applications with a more passive role, while applications/connectors facilitate interoperability and seamless synchronisation between different systems by being placed in between them and actively intervening.

A manual integration will always be possible using our Media Asset Widget, whose code/package is linked in this documentation.

Introduction

Purpose:

The Multi-Tenants Dashboard is designed to provide a comprehensive overview of traffic, image cache data and allowances for individual customers. This dashboard offers a granular view of customer usage per token.

Filters

Graphs

Airbox enables non-registered users to upload files through public links, offering a simple way to collect files. You can set optional activation and expiration dates and password protection for each Airbox instance. Additionally, you can invite users via email, set upload limitations, and receive notifications when assets are uploaded.

Creating an Airbox

To create an Airbox instance:

• Select Airbox from the left menu in your Scaleflex DAM library.

• Click on + Add airbox.

• Type meaningful title and description for the new Airbox.

• Select the target folder in Scaleflex DAM where uploaded files will be stored. If the selected folder is already in use by another active Airbox, an alert will notify you. Choose a unique folder to avoid conflicts.

• Set start and expiration dates (optional).

• Enable password protection (optional).

• Set limitations per file size, total number of uploaded assets, etc (optional)

• Set who should receive notifications when files are uploaded to the Airbox (optional).

Editing and Deleting Airbox Instances

To edit or delete an Airbox, go to the 'Airbox' section in the left menu of your Library.

Project Name

Use this section to name your project. The name will be displayed at the top right corner of the DAM.

Login page

This section allows you to customize the login page of your project

Logo

Theme

Introduction

Purpose:

The Traffic Origin Dashboard is designed to provide a comprehensive overview of incoming requests to the VXP (Visual Experience Platform). This dashboard offers insights into the sources of traffic, referrer usage patterns, and overall request volume.

Filters

Graphs

The Edit video feature allows you to modify video files directly within the Asset Details window or via the "right click" menu in the Library.

Just like with images, you can adjust basic properties and trim content, then save the modified output as a new version or a new file.

In order to make surgical edits or quicker ones, you can modify the play speed from 0.25x to 2x, by selecting it in the bottom right corner as shown below (note that this setting is valid for the player only and is not modifying the actual output video speed).

Operations overview:

1. Adjust

   1. Reframe (standard ratio and social media presets)

   2. Rotate (angle in degrees)

   3. Flip X (letf/right) and Y (top/bottom)

1. Trim

   1. Modify start & end

   2. Split (cut from middle of the video)

1. Resize

   1. Width & height

   2. Aspect ratio lock - whether to keep the aspect ratio when changing any dimension

The Metadata tab holds information about the asset's custom defined or embedded metadata and is organised in 2 relevant sub-tabs.

Custom-defined metadata

You can create and customize metadata fields to fit your needs. These fields are categorised and apply to all assets within a specific Scaleflex DAM project (token). If you manage multiple projects, each can have its own unique metadata structure.

The Custom metadata fields are visible in the asset management modal, tab Metadata -> Custom.

See Managing metadata.

Embedded metadata

Embedded metadata is stored within the asset itself and remains with it when the file is shared or downloaded. Various software tools can access and read this metadata. Examples of embedded metadata include GPS coordinates, the author's name, camera details, and more.

Scaleflex DAM can extract embedded metadata, even from custom namespaces (e.g. model name, product category), and map them to fields in the section.

To enable embedded metadata extraction:

1. Go to Settings > DAM > Automations.

2. Enable the Extract embedded metadata post-process.

Once enabled and saved, embedded metadata will be automatically extracted upon file upload and displayed in the Metadata -> Embedded tab of the asset management modal.

Next to the Regional settings, you will find three dots '...' button with which you can access a menu of actions you can perform on the asset:

Known limitations

• Supports the default versions of Product Media and TinyMCE (and not other TinyMCE Plugins);

• Supports Prestashop from version 1.7.8.7 onwards.

Prerequisites

if you don't already have a DAM account.

Installation

Step 1.

- Download the DAM module

• Step 1:

• Step 2: Unzip the file and change the folder name to "DAM"

• Step 3: Zip the file with the name "DAM.zip"

• Step 4: In Admin go to Modules/Module Manager -> Upload the Zipped file

- From the Marketplace

• Step 1: In Admin go to Modules/Module Catalog and search for "Filerobot by Scaleflex"

• Step 2: Click "Install"

3. Configuration

• Step 3: Go to Modules/Module Manager -> Other Section -> Click on Configure on "Filerobot by Scaleflex"

• Step 4: Update the configuration (credentials) and activate the Module, then your site is ready to go.

• Activation: Enable/Disable the module

• Token: Your DAM Token

• Security template identifier: Your DAM security template (in Project > Access > Security templates tab)

• DAM upload directory: The directory where you want to store/manage assets

4. User guide

Product media

• Go to Catalog/Product -> Click + button in Product Images

• Choose images and click Insert

Product WYSIWYG

• Click the image icon on WYSIWYG

• Then it is the same as for a Product Media click Insert after choosing your image(s)

Introduction

There are 2 versions(sync way) in Akeneo App:

• Metadata version: Which is new support sync assets and product by metadata.

• UI version: Setting and Support sync by UI

* Available only in the SaaS (Enterprise) version

Metadata version support Bi-Direction Sync(DAM to PIM, PIM to DAM)

Installation options

Depending on your Akeneo version you will install our Connector/App in a differnt way:

The main difference between grouping assets via Folders, Labels, My favourites vs Collections is that the membership of assets to a group is dynamic when using collections. This means that assets are automatically added or removed from a collection based on their technical properties and metadata values.

Collections view

You can access the Collections view from the main menu on the Library page.

Collections sub-menu

In the collections list, the collections submenu has the following options:

• Name: sort by name ascending or descending

• “Sort” icon: if the collections are currently sorted by name ascending, then this will sort them descending and vice-versa

• “Planet” icon: allows to select the metadata/tags language

• Refresh: refreshes the collections list

Managing collections

Add a new collection

You can do this by clicking on the button + Add collection. A pop-up configuration panel will appear, prompting you to specify the collection’s name and settings.

• Name - Please specify a meaningful collection name

• Access - by default it is Company. Only users with access to DAM Hub can see these assets.

• Groups- The groups contain a list of pre-defined collection criteria that can be combined together.

Edit collections

Click on the "Settings" icon in the left panel of the page to open the Configuration window, which allows you to manage your collections.

That will open the "Manage collections" window where you can Search, Add new collections, Edit the current configuration or Delete existing collections.

The General Information tab provides the following information about the current asset you are viewing:

Integrate Hygraph with DAM by Scaleflex to bring in and manage your digital assets seamlessly from the DAM as the Single Source of Truth.

With this application, users can upload, store, edit, manage, optimize, enrich and automate their media assets right within their Hygraph UI, saving time and better enhancing their workflow.

Publish your Media Assets directly from within Hygraph with the Media Asset Widget:

• As Original: This option is available for all assets. Adds them to the content entry as is, as a preview or downloadable element.

• As Transformation: This option is only available for image assets. It lets you modify the image format, quality, size, and even to crop part of it.

This integration is developed and maintained by our partner Hygraph.

Useful resources:

• General information:

• Installation guide:

• Hygraph community (slack):

Users can mark assets as favorites and view / search these assets under the My favorites submenu for quick access. Each asset can be marked as favorite or not and each user can access their list of favorite assets via Menu > My favorites:

Adding assets to My favorites list

The user can add an asset to My favorites list by simply clicking on the heart icon at the bottom right corner of the asset:

An asset whose icon is colored in purple is already added to this list, while an asset whose icon is in grey is not part of My favorites.

Users can add multiple assets in bulk to My favorites list by selecting them and then opening ... -> Add to -> My favorites in the Navigation bar:

In the same way, an asset or a group of assets that are already added to My favorites list can be removed from there.

Zapier connects over 3,000 different tools, applications, and services you need to manage your business. Their simple integration platform allows anyone to seamlessly integrate DAM with other applications to automate workflows.

The DAM integration allows to:

• Setup a trigger when a new file is uploaded to DAM (useful for setting up notifications, transforming uploaded files or using other tools)

• Upload new files to DAM

• Transform files in DAM (this is done by adding to the file CDN link)

• Search for existing files and folders

• Create folders

Installation

Start a new Zap and add a tool to start the trigger with. It can be DAM or any other tool. DAM can either start the Zap or execute the actions for the trigger coming from other tools, as shown in the example below.

Once the DAM trigger/action is added, you will be asked to "Choose account" to connect to DAM.

New browser window will pop up asking for authentication details to DAM Asset Hub.

DAM Token can be found in the DAM Asset Hub project selector and next to the project title. While DAM API Secret Key is available in Settings > Access > Security templates (tab) menu in the DAM Asset Hub. Make sure the API Secret Key has the minimum required permission for the actions of the Zap.

Once done, you have successfully connected your DAM account to your Zapier account.

After the account is successfully configured and authenticated, you will be able to set up the triggers and actions for execution.

When selecting the Folder Path, if you leave it as a default option, it will only do actions on the Root folder of your DAM account. When looking for a specific folder, you can add the folder path manually or use the search function for exiting folders in the Root folder path.

Introduction

Purpose:

The Caching Dashboard is designed to provide a comprehensive overview of image cache data and edge requests. This dashboard offers a granular view of token usage.

Introduction

The Standard Dashboards Configuration section allows users to enable or disable various pre-built dashboards that help monitor and manage key asset delivery and usage areas. These dashboards provide insights into different aspects of the system, including CDN performance, optimization, storage, and more.

This page allows you to view all roles within the DAM and the permissions for each role.

Creating Custom Roles

Custom roles allow you to tailor user permissions to your specific needs.

To create a custom role:

1. Click the

Basics

This page section contains information about the company:

Difference between Labels, Tags, and Collections

Labels allow users to organise their assets in a more structured and permanent way than Tags. Unlike the dynamic Collections whose assets change through applicable filters, they are static and are similar in principle to the labels on physical products (drinks, foods, clothes).

Users can still modify a given label and/or change which assets fall under it.

The system also allows users to view and search the labels and their applicable assets.

Overview

The Product feature helps you organize and quickly find files by grouping them using specific product references. Once enabled, users can add two new metadata fields—Product Reference and Product Position—to their assets.

Marking assets with Product References makes it easy to locate materials for seasonal promotions or product launches.

If you have an image asset (jpg, png, webm, etc) you can modify it with the in-built Image Editor in a multitude of ways, including cropping, resizing, applying filters or watermarks, and so on. You can save the results as a new version of the main image or as an entirely new asset.

Edit image

Click the Edit image button from the context menu or in the Asset Details window to open it in the Image Editor.

The Image Editor is a feature-rich inline image editor that supports the most commonly used image editing function of image editing software:

You will find here the list of Scaleflex's most popular connectors with a brief descriptions on how to set them up.

If a connector is not in the documented list, feel free to reach out to our Support team who will know if it is in the making or if we have it on our rich roadmap.

You will in general need at least 2 information for the basic setup of a connector:

• Your "TOKEN" (aka Project identifier), located there:

• Your "SEC_TEMPLATE" (Security template), located there:

Upload assets

Upload assets in bulk from your local computer or various external sources.

Overview

The Uploader lets you upload assets in the DAM from a variety of sources:

• Your device's storage, camera or screen

• Web links

• Third-party sources include Google Drive, Dropbox, Instagram, and many others.

You can drag & drop, copy & paste or browse to the file's location to select it for upload:

Transform assets during upload

You can transform your assets as part of the upload process.

Monitoring upload progress

Once you click the Upload button, a progress icon is shown on each asset, as well as an overall Progress bar underneath the Upload modal, showing the cumulative progress of all assets:

Upload results

There are three possible end states and relevant actions:

Each Visual Operation involves a call to a video processing or AI API. Credits are valid for use over a 12-month period. Payments for credits will follow the same schedule as your subscription, keeping everything simple and aligned.

Search

The search bar allows user to use simple search with keywords that will find and display the most relevant assets found.

Simple keywords search

It is the search triggered by default when you use the main text bar, and looks for the entered keyword in title, description, filename, tags, along with all custom metadata.

Sorted by relevance (sorting adjustable afterward).

In the search keyword, any non-alphanumeric character is taken as a separator (eg "-" or "_") and the operation between those sub-keywords is AND.

If this search is used along with filters (mentioned below), it will be an AND operation between them.

The results returned by this search are divided into 2 sections, in order:

• Exact: all complete sequences of alphanumeric characters (at least) are matched.

• Partial/Fuzzy (aka extended): truncated sequence of alphanumeric characters, including small variations (e.g. typo), provided relevance is above a threshold (70% by default).

Advanced search

It is activated by typing the @ sign and selecting one of the dedicated search operator (filename,...). This allows user to search in specific fields - file, metadata, asset properties, etc.

User can also use the Context dropdown to narrow down the search scope to a specific folder or to Favourites.

Filter

By timestamp

By file format

By filesize

By tags

By metadata

By image info and content

By Product Reference

Folders view

In the DAM, you can organize your assets by folders. This view is available in the left panel of the Library under the name "Folders":

It consists of a navigation panel where the folders and their sub-folders are hierarchically ordered and an expanded view where you can preview the content of the current folder. It is available in a Grid view or a List. The view is controlled by the following icon:

Getting folder details

If you select a single folder and then click on the " Info" icon at the top right part of the page, you will open a panel showing the folder's details:

Creating a new folder

You can use the button at the top right part of the page to create a new folder. The new folder will be created as a sub-folder of your current folder's location.

Managing folder access

Folder access settings ensure the right users have the appropriate permissions to view, edit, or manage assets, enhancing security and organization.

This feature is available for users with a Manager, Admin or Owner .

Steps for managing folder access:

• Navigate to the folder you want to manage.

• Click the ... icon next to the folder name.

• Select Share > Manage access from the dropdown menu.

• In the pop-up window, review the following details:

  • Folder Owner: The user who created the folder.

  • Default Visibility: Predefined access for users without explicit permissions. See .

  • Current Access Mode: Determines if settings are inherited or overridden.

Downloading the folder's content

Downloading assets

If you select a folder and open its context menu, you can download its content. The same action is available from the navigation bar and the download icon at the top right corner of the selected folder. The content is exported as a ZIP archive.

Exporting a list of files as CSV

This option is useful when getting details about the folder's content.

Please select the folder, open the context menu, and choose "More actions -> Export list of files (CSV)." At this step, you can choose to export the file details of the entire project or only the files placed directly in the selected folder or the folder + its nested sub-folders.

The information that is exported in the CSV contains:

• Item Type

• Path CDN link

• mime-type size

• SHA1

Searching folders

If you know the name of the folder in which you are interested, you can jump directly into it using the small Search folders box:

You can also perform actions such as downloading folders, sharing them, editing via CSV, moving folders to different locations, and deleting folders directly while searching for the desired folder.

If you know that some file is located in a specific folder, you can use the main Search box to specify this folder and then apply additional search criteria in order to find the files you are interested in:

The DAM Plugin is an extension which adds Asset Management to Opencart.

There are 3 simple steps for enabling the DAM plugin on your Opencart admin:

• Obtain a DAM token (request it here);

• Install the DAM module for Opencart;

• Add your security configuration parameters to access your DAM library.

Installation

Prerequisites

if you don't already have a DAM account.

Step 1: Upload the plugin

• Login to Admin Dashboard

• Go to Extensions > Installer and upload the file filerobot.ocmod.zip

• Install DAM plugin

Step 2: Configure and activate the plugin

Navigate to Extensions/Extensions, choose Modules from the drop-down menu, select Filerobot and update all configurations.

• DAM Token: Your DAM token from the Asset Hub interface;

• Security Template Identifier: Security template ID, found in the Project > Access > Security templates tab;

• DAM upload directory: This is the top storage folder for your assets.

Usage

You need to enable the extension in order to use DAM in all pages.

Step 1: Open MAW (Media Asset Widget)

With Ckeditor:

With Image field:

Step 2: Choose the image(s), then click insert button

If you are on Ckeditor: You can select multiple images for insertion.

If you are in an Image Field: You should select only one. If you selected multiple items, it will use the last one, as Opencart's Image Field inserts only one image at a time.

Developer's den

This extension is 100% compatible with the default theme.

If you use another theme (stock or custom), you should verify that the image is indeed from DAM before returning data to the view. An examples for banners would be:

Copy

The DAM Plugin is an extension which adds Asset Management to Opencart.

There are 3 simple steps for enabling the DAM plugin on your Opencart admin:

• Obtain a DAM token (request it here);

• Install the DAM module for Opencart;

• Add your security configuration parameters to access your DAM library.

Limitations

Currently, the plugin supports the default WYSIWYG editor from Opencart - Summernote, but the native "Image resize" function is disabled. You can change the image size by removing the previous one then add it with new dimensions (a dedicated function will be added in the next version).

Installation

Prerequisites

if you don't already have a DAM account.

Step 1: Upload the plugin

• Upload the admin folder in upload/admin to your Opencart source code.

• Login to the Admin Dashboard, navigate to Extensions/Installers and upload the scaleflex_filerobot.ocmod.zip file. Then, go to Modification and click Reload to update the installer.

Step 2: Configure and activate the plugin

Navigate to Extensions/Extensions, choose Modules from the drop-down menu, select DAM and update all configurations.

• DAM Token: Your DAM token from the Asset Hub interface;

• Security Template Identifier: Security template ID, found in the Project > Access > Security templates;

• DAM upload directory: This is the top storage folder for your assets.

Usage

You need to enable the extension in order to use DAM in all pages.

Step 1: Open MAW (Media Asset Widget)

With Summernote:

With Image field:

Step 2: Choose the image(s), then click insert button

If you are on Summernote: You can select multiple images for insertion.

If you are in an Image Field: You should select only one. If you selected multiple items, it will use the last one, as Opencart's Image Field inserts only one image at a time.

Developer's den

This extension is 100% compatible with the default theme.

If you use another theme (stock or custom), you should verify that the image is indeed from DAM before returning data to the view. An examples for banners would be:

The features of the DAM Contentstack App include:

• Asset Manager Widget in Contentstack Content Management;

• Multiple file type support;

• Metadata sync: asset metadata from DAM will show on your Rest/GraphQL response.

Prerequisites

1. if you don't already have a DAM account.

2. Sign up to Contentstack.

Installation

Step 1. Install from Contentstack Marketplace

Updating

Step 2. Configure the app

• Security Template Identifier: Found in the Project > Access > Security Templates tab, this key is required for secure access

• Asset

• Container: Your DAM token from the Asset Hub interface

Usage

1. Custom Field

2. JSON Rich Text Editor

1. Custom Field

Step 1. On Content Type Menu

Step 2. Select Scaleflex Filerobot

Step 3. Save and Close

Step 4. On Your Entry open DAM and choose image Step 5. Publish

2. JSON Rich Text Editor

Step 1. On Content Type Menu

Step 2. Select Scaleflex DAM

Step 3. Save and Close

Step 4. On Your Entry open DAM and choose image

Step 5. Publish

JSON format

1. Custom Field

1. JSON Rich Text Editor

To get Scaleflex DAM integrated you will need to set up these 2 components:

1. Scaleflex DAM plugin: https://github.com/scaleflex/strapi-plugin-filerobot/blob/v4/README.md;

2. DAM upload-provider: https://github.com/scaleflex/strapi-provider-upload-filerobot/blob/v4/README.md.

Benefits:

• All your media will be hosted on Scaleflex DAM;

• You have the option to synchronize all your existing media to Scaleflex DAM;

• You will have access to the Media Asset Widget (MAW), where you can upload media to Scaleflex DAM and select media from Scaleflex DAM.

• Additional workflows or enrichments can be performed from the DAM UI

Installation

Prerequisites

if you don't already have a Scaleflex DAM account.

Step 1. Get the plugin

Install the Scaleflex DAM plugin and you should see Scaleflex DAM in the left menu.

The following options are available to you:

Step 2. Get the upload provider

Then, install the DAM upload provider. Every media you upload will have DAM URLs:

Usage

Asset Manager

Upload media to Scaleflex DAM:

Select media from Scaleflex DAM:

Synchronization

1. Beginning with 2 local images

1. And 10 images on Scaleflex DAM

1. Synchronize

Note: Please don't close the browser tab until the sync process is done.

1. Results

What is faceted navigation (aka faceted search) ?

At its core, faceted navigation utilizes a faceted classification system to organize information. This system categorizes items based on multiple, independent attributes called facets. Each added facet acts as new filtering layer.

• Concept: Faceted navigation falls under the umbrella of parametric search techniques. Instead of relying solely on keyword matching in a traditional search, it allows users to filter based on pre-defined parameters (facets) associated with the asset. This enables a more nuanced, smarter search experience.

• Technology: Faceted navigation relies on efficient data structures and algorithms to handle large datasets and filter combinations. In essence, the system needs to quickly identify items that match all selected facet criteria. Search engines like Solr or Elastic Search are popular choices for implementing faceted navigation due to their ability to handle complex filtering operations.

• Benefits: The technical aspects of faceted navigation translate into several benefits:

  • Drill-down refinement: Users can progressively narrow down results by applying multiple facet filters, leading to a precise subset of assets.

  • Faceted exploration: Faceted browsing allows users to explore different categories and discover new assets they might not have found through a simple keyword search.

How does faceted navigation work in DAM?

Faceted navigation is applied for 4 types of attributes (as of May 8th, 2024)

• Date (Uploaded and Created date)

• Metadata Single-select

• Metadata Multi-select

• Metadata Boolean

→ Faceted navigation is only available in the "Assets" view (ie. not in the Folder view)

→ Faceted navigation section is built as a side bar at the left side of the UI, replacing entirely the filter bar (shown below, that will then be hidden) in the Assets view.

Activation of faceted navigation

This type of navigation is activated at a {token} level, and is a global setting for all users, that can be found at the DAM-> Library -> page.

The dynamic of faceted navigation

Within a metadata, the operator between 2 values or more is set to OR

Between 2 metadata or more, the operator is set to AND

In details:

• Within a metadata

-> For multi-select, we provide 2 operators: AND and OR

Let assume we are calling query HAS (equal to IS but for multi-select we call it HAS just for gramatical purpose)

We will have 2 options

1. Metadata HAS a AND b -> expected results are files which have both values a and b, file that contains only a or b won't be returned

2. Metadata HAS a OR b -> expected results are files which has either a or b, file that contains both of the values will be returned also

➡️ This option cover the 1st option -> within a multi-select metadata, we will choose HAS-OR operator to cover more file results

-> For single-select, it will always be OR when users click in more than one answers as one file can not contain more than one value.

• For 2 metadata or more

For faceted search, it is an AND operator between multiple metadata as the answers will be more specific and this is the main idea for faceted navigation: trimming down the most correct answers

Example:

a. Multi-select metadata "colour" with value: “red”, “white”, “black”

When "red" and "white" are searched for -> expected answers are:

• Files that contain value red only

• Files that contain value white only

• Files that contain both value red and white

b. Single-select metadata "size" with value: “35”, “36”, “37”

When “35” and “36” are searched for -> expected answers are:

• files that contain 35 value only

• files that contain 36 value only

c. Now, combining the two previous examples

When “red”, “white”, “35”, “36” are searched for -> expected answers have to use AND operator to encompass the 2 metadata constraints, so answers will be assets that contain:

• red and 35,

• red and 36,

• white and 35,

• white and 36,

→ Refining searches further is leading to more accurate and relevant results.

OneTeg is a no-code integration platform as a service (iPaaS) content and data exchange solution. It allows for easy integration between the Scaleflex DAM and other systems that can run on the Cloud or On-Prem, to solve the complexities of content unification and data synchronization while providing user-driven flows for a simplified integration across platforms.

A complete list of the compatible third party software connected to Scaleflex DAM can be found here.

Prerequisites:

In order to access your DAM assets in the programs mentioned above, you must have:

• an active user account in Scaleflex DAM

• an active licence registered in OneTeg (ask your administrator or point of contact)

Steps to setup a workflow connecting Scaleflex DAM and a third party:

1. Connect to your OneTeg Dashboard

2. Define the Scaleflex connection {your_company}.oneteg.com/en/connections

3. Open the Workflow builder: {your_company}.oneteg.com/en/flows

4. Click the [+] icon on the top right corner to add a workflow

Functionalities:

Full headless access to the Scaleflex DAM library and functions (ref below).

Additional notes:

• Connection configuration: you will need to use an API key ( find it there )

• Exemple of workflows

Library of flows:

Details and setting of a flow

Instead of using the /list endpoint (API documentation), this API supports Prismic's format directly.

This endpoint lists the assets with the following settings:

• 50 elements per pages

• ordered by last_update

Endpoint

GET {API_SECRET_KEY}@api.filerobot.com/{TOKEN}/integration/prismic/assets

GET Parameters

Examples

Request

Copy-paste the cURL request in your Terminal to see the API in action.

Response

The response format will look like this:

Where:

• results_size is the total counting of the listing result; and could be easily understood as the sum of size(results) of all pages, while each page contains a maximum of 50 files.

• image_url is fixed to be resized to 100x100

• description would be returned as a concatenation from blob->meta->search and blob->meta->tags

CI-Hub allows you to easily open and modify assets stored in the Scaleflex DAM using Office365, Google, Figma, and Adobe software. It also allows to add a seamless integration of your Scaleflex DAM library as an extension of your own personal computer storage with the CI-Hub Drive connector, that adds a Cloud-connected "additional drive" to your Windows Explorer or Apple Finder.

A complete list of the compatible software tools for use with CI-Hub can be found here.

Prerequisites:

In order to access your DAM assets in the programs mentioned above, you must have:

• an active user account in Scaleflex DAM

• an active licence registered in CI-Hub (ask your administrator or point of contact)

• an access (account or licence) to the software you wish to use for asset modification

• installed the corresponding CI-Hub integration (aka. add-on, extension) for that software.

Please check for detailed instructions for your software.

Steps to open an asset via CI-Hub in a third party software:

1. Open the CI-Hub integration panel in the desired software and click the "Login" button

2. Use your CI-Hub credentials on the page "Sign in to CI HUB" and switch back to the application

3. Validate your Scaleflex DAM connection and authenticate

   1. [first time] Add a connection to Scaleflex (the [+] icon on the right) and connect using your DAM credentials on the dedicated page, select your Project identifier to connect to

Please note: When you log into your Scaleflex DAM account, and select the project you wish to grant access to via CI-Hub, you must use the name shown in the top right of the Scaleflex DAM interface (in parenthesis after the projet's name).

Functionalities:

The CI-Hub connector allows you to preview files available in DAM, then to select them for export and open them in your preferred software tool. You may modify the content within that tool and then upload the new version of the file back to Scaleflex DAM. The upload is not automatic and occurs only after the user selects this option.

The connector allows you to search for files and inspect their metadata as well.

Additional notes:

• Some types of files cannot be opened in certain software. This is a limitation of the software itself and it comes from the "specialisation" of what it is doing. For example, video files cannot be opened using the CI-Hub connector for Adobe Photoshop, nor can Excel sheets be opened using the connector for InDesign.

• The Gallery and User Role permissions in Scaleflex DAM may affect the number of files accessible via CI-Hub, as well as the actions that can be applied to them. For example, if a folder is hidden from a specific user in Scaleflex DAM, its content will also be unavailable for that user in CI-Hub. Also, if the user does not have a permission to upload new files in Scaleflex DAM, it may result in a failure to upload the modified file version back to DAM after editing within the specified software.

• Some software have file size limitations when importing assets from DAM. Known use cases are:

Purpose of the User Roles

The User Roles define what a user can and can not do within the company/project. The permissions these levels provide, are about Project Management. For Assets Management, please refer to the

Create new API keys

Authentication against the Scaleflex API is done with an API Secret Key, available under .

Installation

Prerequisites

if you don't already have a DAM account.

Installation

1. Have a Kontent CMS setup.

2. Add custom element

Content model (left hand side) > Create new > Custom element (right hand side). You will then have the below view.

Installation

• The DAM x Shopify App can be installed from the .

• to be helped adding the App to your store.

Installation

Prerequisites

DAM Magento Plugin

The DAM Plugin is an extension which adds Asset Management to the Magento Admin (Product Images, Tinymce 4 WYSWYG) and shows it on the Front-end (Product listing page, Product detail page, Minicart, Cart Page, and Checkout Page).

There are 3 simple steps for enabling the plugin on your Magento 2 website:

• Obtain a DAM token (request it );

• Install the DAM module for Magento 2;

This integration allows business users to build personalized landing pages and applications by repurposing content from your Scaleflex DAM digital asset management system. It also enables developers to use their preferred front-end tools to build these applications.