Collections

A collection is a group of related assets defined by metadata.

The main difference between grouping assets via Folders, Labels, My favourites vs Collections is that the membership of assets to a group is dynamic when using collections. This means that assets are automatically added or removed from a collection based on their technical properties and metadata values.

Example: A collection of Cars may contain all assets tagged with #car or having "Car" as a value in the metadata field "Vehicle type".

Collections view

You can access the Collections view from the main menu on the Library page.

In the collections list, the collections submenu has the following options:

Name: sort by name ascending or descending
“Sort” icon: if the collections are currently sorted by name ascending, then this will sort them descending and vice-versa
“Planet” icon: allows to select the metadata/tags language
Refresh: refreshes the collections list
"Info" icon: if an asset is selected, provide additional details for it
"Cart icon": a collection of downloaded assets.

Managing collections

Add a new collection

You can do this by clicking on the button + Add collection. A pop-up configuration panel will appear, prompting you to specify the collection’s name and settings.

Name - Please specify a meaningful collection name
Access - by default it is Company. Only users with access to DAM Hub can see these assets.
Groups- The groups contain a list of pre-defined collection criteria that can be combined together.

Edit collections

Click on the "Settings" icon in the left panel of the page to open the Configuration window, which allows you to manage your collections.

That will open the "Manage collections" window where you can Search, Add new collections, Edit the current configuration or Delete existing collections.