Notifications

Specify who and when should be alerted about important events, such as asset expiration, being tagged in comments, and others.

Notification management

Pre-requisites

The metadata field used for the notification (e.g. "licence expiry") needs to be configured (mapped) first.

It can be done in Settings > Library > Metadata > (tab) Configuration > (section) Field mappings

You can read more about them in Field mappings.

If no metadata field is mapped, no notification will be triggered, regardless of the configuration setup.

Enable notifications

When the option is enabled, the user can set a notification on asset expiry by completing the following information:

Parameter	Description
Notification name	Free text
Notification type	Drop down to select the type of notification: Asset expiry ...
Notification channel	Choose the channel where to receive the notification.
Recipients	Specify who will receive the notifications
Notifications schedule	Specify when the notifications should be sent: • On the day of expiration • Before expiry (specify the number of days). Any assets expiring in fewer days than the specified are ignored.

Notifications are always sent at 6:00AM UTC