Labels

Labels are used for categorizing and describing items, allowing for flexible grouping and easy Search. One asset can have multiple labels.

Difference between Labels, Tags, and Collections

Labels allow users to organise their assets in a more structured and permanent way than Tags. Unlike the dynamic Collections whose assets change through applicable filters, they are static and are similar in principle to the labels on physical products (drinks, foods, clothes).

Users can still modify a given label and/or change which assets fall under it.

The system also allows users to view and search the labels and their applicable assets.

Labels View

The Labels page can be accessed from the DAM sidebar menu.

Managing labels

Creating labels

You can create named, colour-coded labels by clicking on + Add label button. This allows you to list and place all assets assigned to a specific label in a single view.

• Title - please choose a meaningful name for your new label

• Colour selector - choose a color by clicking a pre-defined color or by entering an RGB code manually.

• Pinned - if this checkbox is marked, then the new label will appear on the top of the labels list. On Sort the system will sort first the Pinned labels and then will show the other ones.

Editing labels

To manage labels, click the 'Settings' icon in the left panel. This opens the Configuration window.

That will open the "Manage labels" window where you have options to Search, Add new labels, Edit the current configuration or Delete existing labels.

If you want to delete a label, it is a good practice to ensure that the number of the current assets assigned to it, is "0".

Attaching a label to an asset

Right-click on an asset (or multiple selected assets) and choose the 'Manage' > 'Labels' submenu to search for and apply a label.

If no exact match is found during the search, the user can create a new label and apply it to the asset immediately.

Detach a label from an asset

This function is available on the Labels page when selecting a file and opening its context menu:

The user can select multiple files too and use the ... icon in the Navigation bar in order to access the same option.

In both cases, the user should have a Developer, Manager, Admin, or Owner User Role to detach a label.

Searching labels

Searching for an asset by a specific label

You can search by specific search criteria inside the pool of all assets assigned to a specific label, using the main Search box:

Searching for a Specific Label

If you are interested in finding all assets assigned to a specific label, you can search for this label's name in the Search box at the left panel and then click on the result.