A collection is a group of related assets defined by a set of properties such as meta, tag, file type etc.

Example: A collection of Cars may contain all assets tagged with #car or having "Car" as a value in the metadata field "Vehicle type".

The main difference between grouping assets via Folders, Labels, My favourites vs Collections is that the membership of assets to a group is dynamic when using collections. This means that assets are automatically added or removed from a collection based on their technical properties and metadata values.

Collections view

This Collections sub-page can be accessed from the main menu on the Library page:

Collections sub-menu

In the collections list, the collections submenu has the following options:

  • Name: sort by name ascending or descending

  • Sort” icon: if the collections are currently sorted by name ascending then this will sort them descending and vice-versa

  • “Planet” icon: allows to select the metadata/tags language

  • Refresh: refreshes the collections list

  • "Info" icon: if an asset is selected, provides additional details for it

Managing collections

Add a new collection

You can do this by clicking on the button + Add collection. A pop-up Configuration panel will open.

  • Name - please specify a meaningful collection name

  • Access - by default it is Company. Only users with access to Filerobot Hub can see these assets.

  • Filter type: Query - the user creating the collection needs to write a search query inside the text area to define filters.

  • Query - here should be placed the filtering query for the collection

  • Groups - the groups are an alternative of the Filtering Query. They contain a list of pre-defined collection criteria and can be used in combination with the Query or on its own.

Edit collections

In order to open the Configuration window, allowing you to manage your collections, you need to click on the "Settings" icon in the left panel of the page:

That will open the "Manage collections" window where you have options to Search, Add new collections, Edit the current configuration or Delete existing collections.

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