Users

This section manages all users with Filerobot Asset Hub access

Invite new users

The Invite users modal is used to invite users where single or bulk invitation emails can be sent. Users can be created at the company level for access to all corporate projects or at the project level for access to a single or multiple projects.

User level

The Asset Hub supports various user access levels, a.k.a. user level.

The user levels Owner and Administrator are only available for company-wide users as they have access to company-related information such as Billing or Company

User level	Available menu
Owner (company only)	All Hub pages & System Settings
Administrator (company only)	All Hub pages & System Settings Limitation on Users: Administrators can only manage users with lower levels than Administrator
Accountant	Only Billing
Manager	All Hub pages & System Settings except Billing and Companysettings Limitations on Users: Company-wide Managers can only manage users with lower levels than Manager Project-level Managers can only manage users with levels lower or equal to Manager
Developper	All Hub pages System settings: Project Metadata Storage Process Development
Contributor	No System Settings Hub: Home Library (all pages)
Viewer	No System Settings Hub: Home Library: Assets Folders Sharebox

The user level determines which Asset Hub menu items are visible to a user. The user level does not govern the folders and assets a user can view or the permissions assigned to them. These accesses are controlled via the gallery role assigned via the Manage access modal.

Custom levels

In addition to the standard levels mentioned above, administrators have the possibility to create up to 5 custom levels and define for each which pages and menu will be available

Custom company levels are only available for company-wide users as they can have access to company-related information such as Billing or Company

Custom project levels are available for company-wide and project users (they don't have access to company-related informations)

User invitation flow

Users can only invite lower-level users, with the exception of project-level Managers, who can also invite Manager.

Individually or in bulk, new users can be added via the button. Following fields are needed to invite an user:

• Email address

• User level (see above)

• Access scope:

  • Entire company

  • Project(s): select projects user should have access to

Once validated, an email invitation is sent to the user's email address.

Managing existing users

A user can only manage lower-level users, e.g. a Viewer cannot manage a Manager.

The following attributes are available for editing:

• User level

• Active or inactive status

• Access scope

It is also possible to create custom user attributes fields on top of the existing system fields (email, name..)