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Project-level settings
Configure the Asset Hub's menus
| Setting | Description |
|---|---|
Enable Products to activate the Product reference and Product position system metadata for each asset and categorize assets per product SKU and position in a carousel as well as the Products asset view page to view assets per Product reference.
Allow you to configure the order of pages in the main menu for all users of this project.
General settings for tag management and use
Tags are managed in . In order to see this page, you need to have a Manager, Admin, Developer or Owner .
Control auto-tagging and whether to allow only the predefined tags in the Tags tab
This tab enables the user to create a dictionary of predefined tags, translate them into all supported languages, and specify whether or not they should be suggested (in the asset management details screen).
You can define a new tag in one or more languages by clicking the "+ Add tag" button, which will take you to the end of the list of current tags. In case there is no specific value for some language, the default language value will be used instead of it.
If the toggle button "Suggested" is ON, then the tag will be shown in the list of suggested tags that appears on Asset Edit.
You can Search by Tag name using the Search box and to define how many columns with Displayed languages to be shown while you are editing the Tags data.
If you select one or more tags using the Selection checkbox at the left of the tag's name, then a navigation menu at the top of the page appears and provides the option to Delete or add multiple tags at once to "Suggested".
Specify who and when should be alerted about important events, such as asset expiration, being tagged in comments, and others
The metadata field used for the notification (eg. "licence expiry") needs to be configured (mapped) first.
When the option is enabled, user can set notification on asset expiry by completing the following information:
Unless otherwise specified, notifications are typically sent at 6am UTC
| Setting | Description |
|---|---|
| Setting | Description |
|---|---|
| Setting | Description |
|---|
It can be done in :
You can read more about them in .
If no metadata field is mapped, no notification will be triggered, regardless of the configuration setup.
| Parameter | Description |
|---|
Theme
Select between Dark, Light and Custom theme.
Color
Add your own color-hex code to override the Asset Hub's default colour.
Default number format
Set the styling for the thousands and decimal separators in numbers that you want to enforce.
Login page layout
Select the layout of the login page
Background cover type
Select the background of the login page: color or an image
Cover
Select a background image if you have selected the image option
Color
Set a background color if you have selected the color option
Enable / Disable toggle
Enables the optional Home landing page where users will land when logging into the Asset Hub. The Home page is a widget-based customizable page that promote specific assets, folders, collections, tags, ... and also displays usage statistic such as "Most downloaded asset".
| This is an ON/OFF toggle button. If set to "ON" this feature will allow Filerobot to generate tags automatically. External providers are used to analyze the asset and push back tag suggestions for the content of your file. |
| This setting limits the number of tags generated by the external provider when auto-tagging an asset. Its purpose is to prevent the generation of a long list of not relevant tags (in addition to the confidence %) |
| It specifies how confident the external algorithm should be that the auto-generated tag is relevant to the image. Values below 50% are considered low while values >80% are considered high. Only tags having confidence equal to or above the configured value will be shown. |
|
|
| Free text |
| Drop down to select the type of notification: Asset expiry ... |
| • Email • App • Email and App |
| Specify who will receive the notifications: • Asset owner • Users who downloaded the asset |
|
Project logo
Upload a project (or company) logo to be displayed on the top-left corner of the Asset Hub.
Favicon
Upload a custom favicon to replace the default Filerobot favicon.
General settings for metadata variants and upload constraints
Owner, Administrators and Managers can manage the metadata structure
#configuration-tab - general settings for metadata variants and upload constraints
#assets - detailed specification of the metadata fields per asset type
This tab contains general settings for metadata variants and upload constraints
Enabling this option will prevent users from uploading assets without specifying the required metadata.
The asset upload option does not apply to API uploads
Metadata variants enable alternative displays for the same asset attributes, e.g. language, currency, location, etc.
System variants (language, regional group...) are required for the system to run
Custom variants can be created by users by clicking on the Add variant button:
A variant can contain multiple options: each option is composed of an API key and a label
Please note the special case for Language system variants
The top most option will be the default language for metadata and tags
All language options are to be selected from a drop-down list of supported languages (Languages that supported by AI are indicated with an AI tag)
The language API keys are the ISO code of the language selected and can't be modified
This section allows the user to specify which metadata fields should be used for special system attributes and functionality, such as licence expiry.
To add a mapping, click on the Add mapping button:
Choose the system attribute to map a metadata field to, select a compliant metadata field from the drop-down and press Save.
Currently, only license expiry is available
If there are no suitable metadata fields, you can click on the Create new metadata field button, which will trigger the Add a metadata modal (restricting the options to the applicable ones) to create a suitable field.
Thereafter, all assets with that field filled will be searchable and most importantly can be alerted on that (expiry) date. See Notifications on how to configure them.
This tab enables the configuration of all asset metadata fields for the organisation. It consists of 1 pre-defined group of fields (System fields) and an option for the users to create additional metadata groups and fields.
The user can:
Search a field by Name or Key
Organize (reorder) custom groups (only)
Manage custom fields - add and delete new groups, as well as add, reorder, edit and delete their fields.
Users can search either by field name or field API key.
The search is dynamic, activating after the user enters at least 2 characters.
The search also filters both system and custom fields.
Every asset must have the following metadata fields:
Title
Description
Both are of type Text and with applicable regional variant Language.
Set whether it’s Required or not
Update the Placeholder text
Update the Info tooltip text
Adding a new group
When the user clicks the + Add group button, a new custom group is immediately added to the bottom of the custom groups list and the screen is auto-scrolled to it.
The user can:
Rename the group
Delete the group
Add a field to the group
Managing an existing group
Edit a field
Delete a field
The user can:
Save any changes by clicking the Save button
Cancel the operation and any changes by clicking the X button
The user has the following options:
Visibility - ON / OFF toggle button whether to show the field in the public API response header.
Type - drop-down field with the following options: Integer | Select-one | Multi-select | Text-area | Text | Date | Boolean. Please find details for them here.
NB. If the user chooses Select-one or Multi-select as type, then they must populate the relevant List of options below
Name - free text to enter the field’s name
API key - the key to store/retrieve the variation from the back-end
Info tooltip - free text providing helpful information about what’s expected as value for the added metadata field
Placeholder text stating: ”Helpful information to display on hover”
Metadata variant - drop-down field to select any of the available Metadata-variants
You can set the Regional variant of a metadata field on creation only - you cannot modify it later.
If the selected Type is single- or multi-select, then the Metadata variant is disabled (since those options are lists of predefined items)
Required - ON/OFF toggle whether this field needs to be populated for every asset in the organisation. If a custom-defined metadata field is configured to be "Required", it means that Filerobot will not save assets where this field has no value and will prompt the user to fill it in, in order to Save.
Add button - to create the field
Cancel button - to cancel the operation without saving anything
When the user chooses Select-one or Multi-select type for the metadata field, they have to provide one or more answer options with the following details per each:
state the option's API key
specify the option’s value
It is a good practice to not include special characters in the API key, to keep it simple and corresponding to its value.
Editing a group field
Editing a custom metadata field is similar to Adding a group field, with the following exceptions:
The following fields are not editable:
Type
Metadata variant
Upload management rules, default visibility & download
When enabled, the system will return success once the entire file has been transferred from the user's browser to the uploader infrastructure. The file might not be immediately for download as it has to complete the upload to the storage infrastructure.
Set a rule for naming the assets once uploaded. Possible options are:
Assign a random file name in UUID format
Keep original file name with random suffix
Keep original file name
When enabled, Filerobot will resize the images during the upload process to optimize storage and accelerate further actions such as image editing or variant creation
When enabled, share an Asset Gallery Explorer over a public link to external users.
Set the default CDN visibility for the root folder.
Public will publish all assets over CDN link
Private will make the assets only visible in the Asset Hub and Widget implementations. Folders can inherit or override the Root folder’s default CDN visibility.
Set a default gallery role for all users in the project.
Provide the agreement text users should agree to in order to download an asset.
Custom routing rules allow you to rewrite URLs in order to match file paths and names in Filerobot thereby shortening public asset URLs.
A toggle button which, if set to "Yes", disables the Auto-tagging and allows Filerobot to use only the list of already defined tags in the
List of the languages that the tags support. To add/edit/delete languages, please refer to the section
Specify when the notifications should be sent: • On the day of expiration •
| Field | Description |
|---|---|
| System attribute | Metadata field requirements |
|---|---|
The System fields appear in the Embedded metadata category. They cannot be deleted - as indicated by a padlock icon All other fields are custom-defined metadata and the users can create, edit or delete them.
Users cannot modify system fields, apart from:
Click on the button to:
Once fields are added, the user can do the following operations on them by clicking on theellipsis button:
When the user clicks the Organize button, the screen is refreshed, showing only the custom group names in rows, under an Organize groups section title:
Reorder the groups by clicking and dragging on the reorder icon
| Name | Type | Description | Examples (used for) |
|---|---|---|---|
| Setting | Description |
|---|
| Setting | Description |
|---|
When enabled, Asset Hub users will be required to accept the custom before being able to download an asset.
Applied when is enabled
Name
The name of the variant
API Key
the key to store/retrieve the variation from the back-end
Label
the name for the particular variation
license expiry
of type Date
no regional Variant enabled
Short text
TEXT
Free text shown on 1 line. Does not accept line breaks.
Title
Long text
TEXTAREA
Similar to TEXT but you can place inside longer text and paragraphs.
Description
Boolean
BOOLEAN
True/False indicator. Note: In the Filerobot UI it is visualised as a check-box.
"Approved"
or
"Published"
Date
DATE
Calendar date format.
Created at
Number (integer)
INTEGER
Positive and rond number.
Note: takes only digits.
Order number
List (single value)
SELECT
List with pre-defined options, where only one can be selected.
Note: should not be used for more than 100 options to chose from.
Country of origin
List (multiple values)
MULTI-SELECT
List with predefined options, where multiple values can be selected. Note: should not be used for more than 100 options to chose from.
Markets
Supertags
TAGS
Unlimited list of attributes added into a dynamic list that can be searched and augmented on the fly by users.
Customers
URI-type attachment
URI
Link to an external (WWW) asset or resource Officially supported URI schemes are: - url (http://xx, https://xx, www.xx) - phone (tel:+xx) -email (mailto:xx) Other URI schemes will also function but are not documented
Privacy policy
Asset-type attachment
ATTACHMENT
Attach an internal hub asset Can add up to 5 attachments per metadata -- all hub assets types (video, image, pdf..) are supported
Asset
| Set a rule for dealing with a duplicate asset: • Accept • Refuse |
| Set a rule for dealing with a duplicate asset name: • Refuse • Override • New version |
| Resize |
| In Pixels |
| In pixels |
| ON/OFF toggle |
Process settings cover many of the key functions in your Filerobot account
Add one or multiple custom domains to deliver DAM assets over your subdomains, for example medias.acme.com. Once the custom domain added, you will need to create 2 DNS CNAME entries to validate the TLS certificate and point your subdomain to Filerobot.
Example:
DNS1: _076f48ef8df3a3ca368b89c6f0bb0bcf.medias.acme.com. CNAME _29163927834ee4c4e03c365fd7282c74.nhqijqisfx.acm-validations.cdnprovider
DNS2: medias.acme.com CNAME token.cdnprovider.com
If you want to change your domain, please contact support
Aliases can be used to shorten your Filerobot URLs and hide parts of the asset folder path. We recommend prefixing and suffixing the aliases with underscore '_' to avoid loops.
User create custom transformations using presets to shorten the Filerobot URLs.
Rules allow to apply default transformations on assets based on the asset’s filename.
Allow Filerobot to deliver externally hosted assets
In case customers want to use their Filerobot token to deliver externally hosted assets (= Cloudimage only functionality) and want to limit the list of domains hosting assets that origin assets can be downloaded from, a domain white list can be created.
WebP is a format optimized for web and mobile delivery. Filerobot can compress your images automatically into WebP to reduce bandwidth and improve loading times.
This section governs the video compression settings of the project. Video compression involves the transcoding of an original high resolution video file (HD, UHD, 4K, …) into smaller resolution for better web delivery (720p, 480p, …).
This section governs the video conversion from one format to another.
This section governs the video transcoding for adaptive streaming settings.
These settings govern the delivery of static content (JS/CSS/PDF, …).
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Setting | Description |
|---|---|
| Setting | Description |
|---|---|
| Setting | Description |
|---|---|
| Setting | Description |
|---|---|
| Setting | Description |
|---|---|
| Setting | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
| Parameter | Description |
|---|---|
Domain name
Domain name without https://
Alias
_alias_
Redirect to
url to redirect to
Note
Preset
Preset name (ex: full-view-sm...)
Redirect to
Operations & filters (ex:h=900&w=1200&func=bound&org_if_sml=1)
Description
Note (ex:Gallery Full View on Mobiles)
Rule match
Rule (ex: .png)
Parameters
Operations & filters
Description
Note
Domain name
Domain name without https://
Compress all PNGs to WebP automatically
On/Off
Compress animated GIFs to WebP automatically
On/Off
Compress all other image formats to WebP automatically
On/Off
Enable AVIF compression
On/Off
Compress by default
On/Off
Default compression factor
Integer
Progressive JPEG
On/Off -- Progressive JPEG enables the loading of a low quality preview while the full image is loaded. Enabling this feature will slightly increase the file sizes of your JPEGs.
Enable PNG lossy compression
On/Off
Default PNG quality
Integer
Rasterize SVG
On/Off -- When active, all SVG files are converted to a raster image.
Enable SVG lossy compression
On/Off -- Reduce the number of curve nodes and remove invisible elements to decrease filesize.
Keep origin image ICC profile
On/Off -- Always remove ICC profiles and convert images to sRGB. Might decrease processing performance.
Convert ICC profile to sRGB if too large
On/Off -- Remove ICC profiles and convert to sRGB only for large images.
Convert ICC profile if larger than
Integer
Video resolutions
Configures the target video resolutions
Target bitrate
defines the target bitrate (only accept integer)
Target folder
Defines where compressed video will be stored: • Internal hidden folder • Same folder as original video
Target format
Configures video conversion target: • WebM • MP4
Video resolution
In addition to convert the video file into WebM or MP4, the video API can also compress (see above) the video into a target resolution
Target folder
Where the converted video will be stored: • Internal hidden folder •Same folder as original video
Protocol
• HLS • DASH
Enable static content acceleration
ON/OFF -- Accelerate any static files over CDN. Enabling this feature requires images to have image file extensions (.jpg, .png, .webp, .gif, ...)
Max-age
value in seconds
S-maxage
value in seconds
Automatic origin image refresh
On/Off
Image origin refresh period
value in seconds
