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View and search through all your assets within the Asset view in the DAM.
You can view and search for all the assets within the DAM's assets view. This view is found on the left-hand menu titled Assets.
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Use the search bar to find specific assets and narrow your search using the available filters.
You can also pin and save your searches to access the assets being searched quickly.
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If you select a single asset and click the "Info" icon at the top right of the page, a panel showing the asset details will open.
Within this panel, you can view the general details of the asset and be able to edit basic information such as name, title, description, and tags.
The second tab, Custom Metadata, allows you to view and directly edit the asset's metadata.
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The Visual Experience Hub is your platform that hosts all modules you use with Scaleflex.
In this section, you will learn about the basics of the VXP, which include: - Your VXP token - The VXP Menu - Help Section
The side menu within the VXP will guide you through the different available pages. Use these pages to learn more about each section seen on the side menu.
| Stucture | Description |
|---|---|
A collection is a group of related assets defined by metadata.
Example: A collection of Cars may contain all assets having "Car" as a value in the metadata field "Vehicle type".
Unlike Folders, Labels, and My Favourites, Collections are dynamic, meaning assets are grouped automatically based on metadata rules, without needing manual updates.
You can access the Collections view from the main menu on the Library page.
In the collections list, the collections submenu has the following options:
Name: sort by name ascending or descending
“Sort” icon: if the collections are currently sorted by name ascending, then this will sort them descending and vice-versa
“Planet” icon: allows to select the metadata/tags language
Refresh: refreshes the collections list
"Info" icon: if an asset is selected, provide additional details for it
"Cart" icon: a collection of downloaded assets.
You can do this by clicking on the button + Add collection. A pop-up configuration panel will appear, prompting you to specify the collection’s name and settings.
Name - please specify a meaningful collection name
Access - by default, it is Company. Only users with access to Scaleflex DAM can see these assets.
Groups - the groups contain a list of pre-defined collection criteria that can be combined together.
Click on the "Settings" icon in the left panel of the page to open the Configuration window, which allows you to manage your collections.
That will open the "Manage collections" window where you can Search, Add new collections, Edit the current configuration or Delete existing collections.
Within Scaleflex DAM, you can organize your assets into folders. This view is available in the left panel under "Folders".
It consists of a navigation panel where the folders and their sub-folders are hierarchically ordered, and there is an expanded view where you can preview the content of the current folder. You can view your folders through a Grid view or as a List. The following icon controls the view:
If you select a single folder and click the "Info" icon at the top right of the page, a panel showing the folder's details will open.
To create a new folder, you can use the + New Folder button at the top right corner of the page. The new folder will be created as a sub-folder of your current folder's location.
Please note that "/" is a special symbol in the folder name. If you specify "Media/Images," the system will create a folder named "Media" and a subfolder named "Images" inside it.
If you select a folder and open its context menu, you can download its content. The same action is available from the navigation bar by clicking the download icon at the top right corner of the selected folder. You can download the content as a ZIP archive or CSV file.
This option is helpful when you need details about the folder's content.
Please select the folder, open the context menu, and choose "More actions -> Export list of files (CSV)." At this step, you can export the file details of the entire project, only the files placed directly in the selected folder or the folder and its nested sub-folders.
The information that is exported in the CSV contains:
Item Type
Path CDN link
mime-type size
SHA1
file uuid
creation date
update date
visibility settings
To search for a folder by name, use the Search bar located in the folder's side menu.
If you know that a specific file is located within a particular folder, you can use the main Search bar to specify this folder and then apply additional search criteria to find the files you are interested in.
The provided token is a key concept to understand when working with Scaleflex DAM. Your token identifies as your tenant, which is used for and known as a project.
Each new Scaleflex DAM account comes with a token for a project. Each token combines a storage container to store assets and a CDN distribution to deliver optimized assets over CDN worldwide. An account can have multiple tokens to suit different projects within an organisation, which is called multi-tenancy.
Whether you use one or multiple tokens for your projects, Scaleflex DAM's multi-tenancy allows you to manage all use cases across various tokens or projects through a unified interface.
Users can be created at the company level or project level.
A hierarchy can be created within each token or project, and users and teams can be given access permissions to single or multiple tokens.
Company-level: grants access to all projects
Project-level: grants access to a project or selected projects, but not all within the company
Some system settings are company-specific, while others are project-specific.
As a simple rule, all Organisation settings are linked to the company, while all other settings, such as Project or Development, are project-specific.
"My Favorites" are typically used to quickly access frequently visited assets. They provide a way to create a personalized flat list of preferred items for easy access.
Users can mark assets as favorites and view / search these assets under the My Favorites view for quick access. Each asset can be marked as a favorite or not, and each user can access their list of favorite assets via Menu > My favorites.
The user can add an asset to the My Favorites list by clicking on the heart icon at the bottom right corner of the asset.
An asset whose heart icon is coloured in has already been added to this list, while an asset whose heart icon is white or empty is not part of My Favorites.
Users can add multiple assets in bulk to My Favorites list by selecting them and then opening ... -> Add to -> My favorites in the Navigation bar.
In the same way, an asset or a group of assets that have already been added to My favorites list can be removed from it.
Labels are used to categorize and describe items, allowing for flexible grouping and easy search. One asset can have multiple labels.
Difference between Labels, Tags, and Collections
Labels allow users to organise their assets in a more structured and permanent way than Tags. They are static—unlike dynamic Collections, whose assets change through applicable filters—and similar in principle to the labels on physical products (drinks, foods, clothes).
Users can still modify a given label and/or change which assets fall under it.
This system also lets users view and search the labels and their applicable assets.
The Labels page can be accessed from the DAM sidebar menu.
You can create named, color-coded labels by clicking on + Add label button. This lets you list and place all assets assigned to a specific label in a single view.
Title - choose a meaningful name for your new label
Color selector - choose a color by clicking a pre-defined color or by entering an RGB code manually.
Pinned - check this box to display the label at the top of your label list. On Sort, the system will first sort the Pinned labels and then show the others.
To manage labels, click the 'Settings' icon in the left panel. This opens the Configuration window.
That will open the "Manage labels" window where you can Search, Add new labels, Edit the current configuration or Delete existing labels.
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Right-click on an asset (or multiple selected assets) and choose the 'Labels' submenu to search for and apply a label.
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If no exact match is found during the search, the user has the option to create a new label and apply it to the asset immediately.
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This function is available on the Labels page when selecting a file and opening its context menu.
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The user can also select multiple files and use the Navigation bar icon ... to access the same option.
In both cases, the user should have a Developer, Manager, Admin, or Owner User Role to detach a label.
You can search by specific search criteria inside the pool of all assets assigned to a particular label, using the main Search box.
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If you are interested in finding all assets assigned to a specific label, you can search for this label's name in the Search box at the left panel and then click on the result.
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The Help section located at the bottom of the main sidebar menu provides information to users that need further assistance in operating the DAM.
When clicking the Help box in the menu, an additional menu appears:
If you want to delete a label, it is a good practice to
Provide a general overview of all assets within the DAM. Use the search bar and filters to narrow your search.
Most people are familiar with the concept of folders, making it easier for users to grasp and navigate through this structure
The collections organize files using specific metadata criteria, allowing for automated update of Collections content
The labels are categories that might contain multiple files, gathered manually together
Adds files temporarily to "My favourites" mostly with the purpose of easily finding and accessing them later on
About | Displays the current version of Scaleflex DAM and Copyright information. |
Documentation | Provides access to the Scaleflex documentation |
Release Notes | Access the release notes to see the recent releases and updates made on Scaleflex DAM |
Help/Knowledge base | Another source of information, this accesses the Scaleflex knowledge base |
Request Support | Make a direct request or report a bug to the Support team. |
