Coming before end of 2024!

You can perform the following actions from the Asset Details window:

If Metadata Variants are configured for your project, you can view the asset according to a selected locale - including language, currency or anything else that is configured.

The Asset Details window allows you to peruse and edit all the information pertaining to the asset, modify the media (if it's in a supported format), publish the asset and more.

All the information about the asset is organised in vertical tabs:

All the available actions are at the top:

Upload assets

Upload assets in bulk from your local computer or various external sources.

Overview

The Uploader lets you upload assets in the DAM from a variety of sources:

• Your device's storage, camera or screen

• Web links

• Third-party sources include Google Drive, Dropbox, Instagram, and many others.

You can drag & drop, copy & paste or browse to the file's location to select it for upload:

Transform assets during upload

You can transform your assets as part of the upload process.

Monitoring upload progress

Once you click the Upload button, a progress icon is shown on each asset, as well as an overall Progress bar underneath the Upload modal, showing the cumulative progress of all assets:

Upload results

There are three possible end states and relevant actions:

Click the heart icon in the top menu of the asset window to add an asset to your personal list.

If you have an image asset (jpg, png, webm, etc) you can modify it with the in-built Image Editor in a multitude of ways, including cropping, resizing, applying filters or watermarks, and so on. You can save the results as a new version of the main image or as an entirely new asset.

Edit image

Click the Edit image button from the context menu or in the Asset Details window to open it in the Image Editor.

The Image Editor is a feature-rich inline image editor that supports the most commonly used image editing function of image editing software:

In Scaleflex DAM you can manipulate your media files to get them just right for your needs.

Browse the relevant media subpage to learn more:

• Edit image

• Edit video

• Edit design template

All available asset details are organised in different categories, grouped in tabs:

Coming before end of 2024!

You can Publish or Unpublish your asset from this menu and manage its visibility.

In addition, this menu provides options to share your asset throughSharebox, a CDN link, or embed in website.

The General Information tab provides the following information about the current asset you are viewing:

Creating transformation for a single image

1. Open the asset management window and navigate to the Variations tab.

2. Click the + Add variation button to create a new variation using the Image Editor.

After saving the variation, it will appear in the Variations tab. You can hover over the variation to either download it or copy an optimized CDN link for easy sharing.

Image annotations allow you to communicate with fellow contributors and discuss the features of the assets. Comments and annotations are timestamped and are available to all users with editing privileges.

Adding comments and annotations

The comment section is accessible from the context menu and the assets management modal of each file.

In the comments section, you can:

• View all comments for an asset.

• Sort or filter comments.

• Like or dislike comments.

• Mark comments as "Resolved."

• Start a new discussion from a comment.

Any asset can be submitted for an approval. "Approval" can adopt whatever definition your project needs, e.g. "Approval for website use". Currently, only a single approval type is supported.

Pre-requisites

Approvals must first be enabled for your project, which can done by your admin, from Settings > DAM > Automations > Workflows:

Approval statuses

An approval can be in one of the following states, depending on the approvers' votes, configured vote outcome*, and due date expiration:

*see Approval vote outcome section below

Approval vote outcome

Currently, an approval request will become Approved only if all approvers give a positive vote. If a single one rejects it, the request will be immediately set as Rejected.

It's currently not possible to configure any different outcome logic, but we plan to support that in 2025.

Due date expiration

If an approval is not approved by the due date, the approval is automatically rejected.

Requesting an approval

An approval can be requested in several ways:

1. From the Context menu > More actions > Manage approval
2. From the Library sidebar - by expanding the Approval status and clicking Manage approval link
3. From the Asset Details window > Approvals tab - by clicking on the Request approval button

You would then need to set approvers (autocomplete is supported for both names and emails), enter an optional message and optionally set a due date:

Voting on approval request

Approvers will get a notification whenever with each request. An approver can click on the link in the notification or navigate manually to the asset. Once in Asset Details window > Approvals tab:

1. Click on View and approve link

2. Then choose to either Approve or Reject the asset, along with an optional comment for the requester.

Manage approval request

The approval requester can edit both the message and approvers of their request at any time. For the purpose, once in the Approvals tab of the asset:

1. Click on Manage approval link

2. Then press the Edit button

Approval history

To see an asset's approval history, from the Asset Details window > Approvals tab:

1. Click on the History link

2. Select the file version you are interested on the left pane and from the right click on View details for the approval request you are interested in

The Metadata tab holds information about the asset's custom defined or embedded metadata and is organised in 2 relevant sub-tabs.

Custom-defined metadata

You can create and customize metadata fields to fit your needs. These fields are categorised and apply to all assets within a specific Scaleflex DAM project (token). If you manage multiple projects, each can have its own unique metadata structure.

The Custom metadata fields are visible in the asset management modal, tab Metadata -> Custom.

See Managing metadata.

Embedded metadata

Embedded metadata is stored within the asset itself and remains with it when the file is shared or downloaded. Various software tools can access and read this metadata. Examples of embedded metadata include GPS coordinates, the author's name, camera details, and more.

Scaleflex DAM can extract embedded metadata, even from custom namespaces (e.g. model name, product category), and map them to fields in the Custom metadata section.

To enable embedded metadata extraction:

1. Go to Settings > DAM > Automations.

2. Enable the Extract embedded metadata post-process.

Once enabled, embedded metadata will be automatically extracted upon file upload and displayed in the Metadata -> Embedded tab of the asset management modal.

Next to the Regional settings, you will find three dots '...' button with which you can access a menu of actions you can perform on the asset:

The History tab within the Asset Window will display the whole history of the asset since its inception.

You can view all its versions along their creation timestamps, and you can click to expand any version to see all actions have been done to it, by whom and when: