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Leverage the Scaleflex Media Editors to edit images, videos and more directly in the browser
In Scaleflex DAM you can manipulate your media files to get them just right for your needs.
Browse the relevant media subpage to learn more:
Coming before end of 2024!
Coming before end of 2024!
Save assets to My favorites for quick access later.
Click the heart icon in the top menu of the asset window to add an asset to your personal My Favorites list.
My Favorites are unique to each user and are not shared with the entire company. This helps you keep track of assets that are important to you.
Regional settings allow you to view the asset information for a particular region / locale - whether it be language, currency or anything else that is configured in the Metadata settings.
If Metadata Variants are configured for your project, you can view the asset according to a selected locale - including language, currency or anything else that is configured.
For example, if a project uses English and French metadata or tags in each language, you can use this setting to view the information corresponding to the selected language.
View and manage your asset through the Asset Details window.
The Asset Details window allows you to peruse and edit all the information pertaining to the asset, modify the media (if it's in a supported format), publish the asset and more.
All the information about the asset is organised in vertical tabs:
All the available actions are at the top:
You can perform the following actions from the Asset Details window:
Leverage the in-built Image Editor to adjust or enhance your image asset directly within the platform
If you have an image asset (jpg, png, webm, etc) you can modify it with the in-built Image Editor in a multitude of ways, including cropping, resizing, applying filters or watermarks, and so on. You can save the results as a new version of the main image or as an entirely new asset.
Click the Edit image button from the context menu or in the Asset Details window to open it in the Image Editor.
The Image Editor is a feature-rich inline image editor that supports the most commonly used image editing function of image editing software:
All available asset details are organised in different categories, grouped in tabs:
Use the share menu from the Asset Window as a quick way to share assets.
You can Publish or Unpublish your asset from this menu and manage its visibility.
In addition, this menu provides options to share your asset throughSharebox, a CDN link, or embed in website.
Variations are dynamically generated transformations of an origin asset
Unlike edited images, transformations do not create separate files in the DAM.
Transformations are generated via URL query parameters and can be created graphically via the Scaleflex DAM Editor for single assets or programmatically, in bulk.
Open the asset management window and navigate to the Variations tab.
Click the + Add variation button to create a new variation using the Image Editor.
After saving the variation, it will appear in the Variations tab. You can hover over the variation to either download it or copy an optimized CDN link for easy sharing.
The first information seen when viewing an asset through the Asset window, this provides the overall basic information of the asset.
The General Information tab provides the following information about the current asset you are viewing:
| Tab | Description |
|---|---|
Comments with annotations
Image annotations allow you to communicate with fellow contributors and discuss the features of the assets. Comments and annotations are timestamped and are available to all users with editing privileges.
The comment section is accessible from the context menu and the assets management modal of each file.
In the comments section, you can:
View all comments for an asset.
Sort or filter comments.
Like or dislike comments.
Mark comments as "Resolved."
Start a new discussion from a comment.
Manage asset's approval status
Any asset can be submitted for an approval. "Approval" can adopt whatever definition your project needs, e.g. "Approval for website use". Currently, only a single approval type is supported.
Approvals must first be enabled for your project, which can done by your admin, from Settings > DAM > Automations > Workflows:
An approval can be in one of the following states, depending on the approvers' votes, configured vote outcome*, and due date expiration:
*see Approval vote outcome section below
Currently, an approval request will become Approved only if all approvers give a positive vote. If a single one rejects it, the request will be immediately set as Rejected.
It's currently not possible to configure any different outcome logic, but we plan to support that in 2025.
If an approval is not approved by the due date, the approval is automatically rejected.
An approval can be requested in several ways:
From the Context menu > More actions > Manage approval
From the Library sidebar - by expanding the Approval status and clicking Manage approval link
From the Asset Details window > Approvals tab - by clicking on the Request approval button
You would then need to set approvers (autocomplete is supported for both names and emails), enter an optional message and optionally set a due date:
There can be only one active (pending) approval request per asset, however, once completed, another one may be requested.
Approvers will get a notification whenever with each request. An approver can click on the link in the notification or navigate manually to the asset. Once in Asset Details window > Approvals tab:
Click on View and approve link
Then choose to either Approve or Reject the asset, along with an optional comment for the requester.
The approval requester can edit both the message and approvers of their request at any time. For the purpose, once in the Approvals tab of the asset:
Click on Manage approval link
Then press the Edit button
To see an asset's approval history, from the Asset Details window > Approvals tab:
Click on the History link
Select the file version you are interested on the left pane and from the right click on View details for the approval request you are interested in
The asset's custom defined or embedded metadata
The Metadata tab holds information about the asset's custom defined or embedded metadata and is organised in 2 relevant sub-tabs.
You can create and customize metadata fields to fit your needs. These fields are categorised and apply to all assets within a specific Scaleflex DAM project (token). If you manage multiple projects, each can have its own unique metadata structure.
The Custom metadata fields are visible in the asset management modal, tab Metadata -> Custom.
See Managing metadata.
Embedded metadata is stored within the asset itself and remains with it when the file is shared or downloaded. Various software tools can access and read this metadata. Examples of embedded metadata include GPS coordinates, the author's name, camera details, and more.
To enable embedded metadata extraction:
Go to Settings > DAM > Automations.
Enable the Extract embedded metadata post-process.
Once enabled, embedded metadata will be automatically extracted upon file upload and displayed in the Metadata -> Embedded tab of the asset management modal.
Use the context menu to perform various actions on an asset in the Asset Details window.
Next to the Regional settings, you will find three dots '...' button with which you can access a menu of actions you can perform on the asset:
| Action | Definition |
|---|
| Feature | Available Options |
|---|---|
Scaleflex DAM can extract embedded metadata, even from custom namespaces (e.g. model name, product category), and map them to fields in the section.
To use embedded metadata for search or collection grouping, to enable the mapping between embedded and custom metadata.
Adjust
Custom - choose from predefined crop sizes, including common formats for social media banners, logos, and more
Rotate - option to rotate the image per 90 degrees
Flip X - flip the image horizontally
Flip Y - flip the image vertically
Resize
Manually set your image's width and height or drag to resize using your mouse.
Finetune
Brightness—Control how light or dark your image appears.
Contrast - Increase or decrease the contrast between light and dark areas.
HSV—Adjust the color (Hue), intensity (Saturation), and brightness (Value) of your image to create the desired look.
Blur - Soften the focus for a smoother look.
Warmth—Balance the temperature of your image between warmer (red/yellow) or cooler (blue/green) tones.
Filters
Select from more than 40 filters to enhance your images.
Watermark
Add watermark - add an already uploaded watermark image to your asset
Upload watermark - choose an image to be applied as a watermark
Add as text - create a watermark of your choice, applying it as a free text to your image
Annotate
Sketching tool
None
State prior to any request being made
Pending
Approval requested but there is no outcome yet (active)
Approved / Rejected
Approval outcome, based on the approvers' votes
Cancelled
When a Requester (or user of necessary permission) has explicitly cancelled the request
Reset
When someone has edited the file and created a new version during an active approval request
Type
This displays the format of the asset
Size
This displays the filesize of the asset in MBs.
Resolution
The dimensions of the asset -width & height.
Location
Location of asset within the DAM
Labels
Displays if any labels are attached to the asset
Orientation
Displays in which orientation the asset is in (landscape/portrait)
Visibility
If the asset is public or private
Main colors
This displays the main colors seen within the asset
Dominant color
This displays the most dominant color spotted within the asset
Created at
Creation date of the asset within the DAM
Created by
The user who created the asset in the DAM
Modified at
Last date when the asset was edited or its metadata has been changed.
Expiry date
The date when the asset expires (in the context of the business usecase of the project)
Approval status
The asset's status in the Approval workflow
UUID
The file UUID
Name
Defines the name of the image.
Title
Defines the title of the image .
Description
The user can describe the image description.
Tags
The user can create tags, generate AI-suggested automated tags, and, at that same time delete all the tags using clear all button.
Download | Download the asset in its original form, as a transformed image, or export its metadata in a CSV file. |
Share |
+ Add to | Add the asset to My favorites list or to the Download cart |
Labels | Attach labels to categorize and group assets, making them easier to organize and find later. |
Edit media (image / video / design template) | Use the built-in Editor to adjust or enhance the media asset directly within the platform. |
Comments | Access the comments to make a note on the asset. |
More actions | Locate where the asset is stored within the DAM or manage its approval status for team workflows. |
Rename | Change the name of the asset |
Move to | Move the asset to another folder in the DAM |
Delete | Remove the asset from the DAM |
View the history of actions and changes performed onto an asset.
The History tab within the Asset Window will display the whole history of the asset since its inception.
You can view all its versions along their creation timestamps, and you can click to expand any version to see all actions have been done to it, by whom and when:
Publish the asset to enable public CDN links, share it via or Embed the link in a webpage.
