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Comments with annotations
Image annotations allow you to communicate with fellow contributors and discuss the features of the assets. Comments and annotations are timestamped and are available to all users with editing privileges.
The comment section is accessible from the context menu and the assets management modal of each file.
In the comments section, you can:
View all comments for an asset.
Sort or filter comments.
Like or dislike comments.
Mark comments as "Resolved."
Start a new discussion from a comment.
Variations are dynamically generated transformations of an origin asset
Unlike edited images, transformations do not create separate files in the DAM.
Transformations are generated via URL query parameters and can be created graphically via the Scaleflex DAM Editor for single assets or programmatically, in bulk.
Open the asset management window and navigate to the Variations tab.
Click the + Add variation button to create a new variation using the Image Editor.
After saving the variation, it will appear in the Variations tab. You can hover over the variation to either download it or copy an optimized CDN link for easy sharing.
Manage asset's approval status
Any asset can be submitted for an approval. "Approval" can adopt whatever definition your project needs, e.g. "Approval for website use". Currently, only a single approval type is supported.
Approvals must first be enabled for your project, which can done by your admin, from Settings > DAM > Automations > Workflows:
An approval can be in one of the following states, depending on the approvers' votes, configured vote outcome*, and due date expiration:
*see Approval vote outcome section below
Currently, an approval request will become Approved only if all approvers give a positive vote. If a single one rejects it, the request will be immediately set as Rejected.
It's currently not possible to configure any different outcome logic, but we plan to support that in 2025.
If an approval is not approved by the due date, the approval is automatically rejected.
An approval can be requested in several ways:
From the Context menu > More actions > Manage approval
From the Library sidebar - by expanding the Approval status and clicking Manage approval link
From the Asset Details window > Approvals tab - by clicking on the Request approval button
You would then need to set approvers (autocomplete is supported for both names and emails), enter an optional message and optionally set a due date:
There can be only one active (pending) approval request per asset, however, once completed, another one may be requested.
Approvers will get a notification whenever with each request. An approver can click on the link in the notification or navigate manually to the asset. Once in Asset Details window > Approvals tab:
Click on View and approve link
Then choose to either Approve or Reject the asset, along with an optional comment for the requester.
The approval requester can edit both the message and approvers of their request at any time. For the purpose, once in the Approvals tab of the asset:
Click on Manage approval link
Then press the Edit button
To see an asset's approval history, from the Asset Details window > Approvals tab:
Click on the History link
Select the file version you are interested on the left pane and from the right click on View details for the approval request you are interested in
All available asset details are organised in different categories, grouped in tabs:
The first information seen when viewing an asset through the Asset window, this provides the overall basic information of the asset.
The General Information tab provides the following information about the current asset you are viewing:
| Tab | Description |
|---|---|
None
State prior to any request being made
Pending
Approval requested but there is no outcome yet (active)
Approved / Rejected
Approval outcome, based on the approvers' votes
Cancelled
When a Requester (or user of necessary permission) has explicitly cancelled the request
Reset
When someone has edited the file and created a new version during an active approval request
Type
This displays the format of the asset
Size
This displays the filesize of the asset in MBs.
Resolution
The dimensions of the asset -width & height.
Location
Location of asset within the DAM
Labels
Displays if any labels are attached to the asset
Orientation
Displays in which orientation the asset is in (landscape/portrait)
Visibility
If the asset is public or private
Main colors
This displays the main colors seen within the asset
Dominant color
This displays the most dominant color spotted within the asset
Created at
Creation date of the asset within the DAM
Created by
The user who created the asset in the DAM
Modified at
Last date when the asset was edited or its metadata has been changed.
Expiry date
The date when the asset expires (in the context of the business usecase of the project)
Approval status
The asset's status in the Approval workflow
UUID
The file UUID
Name
Defines the name of the image.
Title
Defines the title of the image .
Description
The user can describe the image description.
Tags
The user can create tags, generate AI-suggested automated tags, and, at that same time delete all the tags using clear all button.
The asset's custom defined or embedded metadata
The Metadata tab holds information about the asset's custom defined or embedded metadata and is organised in 2 relevant sub-tabs.
You can create and customize metadata fields to fit your needs. These fields are categorised and apply to all assets within a specific Scaleflex DAM project (token). If you manage multiple projects, each can have its own unique metadata structure.
The Custom metadata fields are visible in the asset management modal, tab Metadata -> Custom.
See Managing metadata.
Embedded metadata is stored within the asset itself and remains with it when the file is shared or downloaded. Various software tools can access and read this metadata. Examples of embedded metadata include GPS coordinates, the author's name, camera details, and more.
To enable embedded metadata extraction:
Go to Settings > DAM > Automations.
Enable the Extract embedded metadata post-process.
Once enabled, embedded metadata will be automatically extracted upon file upload and displayed in the Metadata -> Embedded tab of the asset management modal.
Scaleflex DAM can extract embedded metadata, even from custom namespaces (e.g. model name, product category), and map them to fields in the section.
To use embedded metadata for search or collection grouping, to enable the mapping between embedded and custom metadata.
View the history of actions and changes performed onto an asset.
The History tab within the Asset Window will display the whole history of the asset since its inception.
You can view all its versions along their creation timestamps, and you can click to expand any version to see all actions have been done to it, by whom and when:
