In this section, you will learn about the basics of the VXP, which include: - Your VXP token - The VXP Menu - Help Section

Asset View

You can view and search for all the assets within the DAM's assets view. This view is found on the left-hand menu titled Assets.

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Searching for assets

Use the search bar to find specific assets and narrow your search using the available filters.

You can also pin and save your searches to access the assets being searched quickly.

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Getting assets details

If you select a single asset and click the "Info" icon at the top right of the page, a panel showing the asset details will open.

Within this panel, you can view the general details of the asset and be able to edit basic information such as name, title, description, and tags.

The second tab, Custom Metadata, allows you to view and directly edit the asset's metadata.

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Each new Scaleflex DAM account comes with a token for a project. Each token combines a storage container to store assets and a CDN distribution to deliver optimized assets over CDN worldwide. An account can have multiple tokens to suit different projects within an organisation, which is called multi-tenancy.

Whether you use one or multiple tokens for your projects, Scaleflex DAM's multi-tenancy allows you to manage all use cases across various tokens or projects through a unified interface.

Company-wide vs project-wide users

Users can be created at the company level or project level.

A hierarchy can be created within each token or project, and users and teams can be given access permissions to single or multiple tokens.

• Company-level: grants access to all projects

• Project-level: grants access to a project or selected projects, but not all within the company

What is the VXP ?

The VXP is a platform to support the creation, management, optimization and delivery of visual experiences relying on visual assets, such as images, videos and documents.

It brings together 4 modules into 1 scalable and flexible platform for digital teams and IT teams to use via an web console (VXP Hub) or API (headless):

• Digital Asset Management (DAM): manage visual assets in one single source-of-truth for both digital teams and developers.

• Visual AI: automate manual content workflows with AI-powered enrichment, moderation, and generative AI to streamline processes.

• Portals: publish design guidelines and galleries to multiple stakeholders using a no-code portal builder.

• Dynamic Media Optimization (DMO): optimize images and videos with smart transformations and accelerate delivery over multi-CDN.

The platform follows MACH principles and is built in a composable way to simplify the integration into an existing stack of solutions, such as your PIM, CMS or e-commerce platform.

Platform overview

Start using the DAM to upload your first files, such as images and videos, via simple drag and drop, CSV import or API upload. Streamline team collaboration around marketing and product assets.

Enrich files with tags as well as metadata to turn them into assets and organise them into static folders or dynamic collections. Leverage Visual AI to automatically tag, describe and categorize assets.

Publish media galeries on responsive and multi-lingual Portals, built via our easy-to-use and templated no-code CMS.

Dynamically generate variations of assets to ensure optimal size and crop for each specific channel. Leverage the DAM Studio to create marketing banners at scale with dynamic images and text.

Speed up delivery by utilizing modern compression formats such as WebP, AVIF, and WebM, alongside Content Delivery Networks (CDNs), to enhance web page performance and improve core web vitals.

Finally, get access to analytics and insights about the platform's user adoption, insights about your asset's performance and help drive decision on which asset to use when.

Business examples

Manage and optimize large volumes of e-commerce or real estate product assets

Modules: DAM, Visual AI, DMO Target users: developers and e-commerce team

Create large volumes of promotional marketing banners from existing assets and derive social media variations

Modules: DAM Target users: studio team, marketers

Create a brand portal to publish brand guidelines

Modules: DAM, Portals Target users: branding team

Build a multi-tenant and scalable content backend for your SaaS application and leverage AI-powered visual search to find assets by text prompts

Modules: DAM, Portals Target users: branding team

If you need further assistance, please check our knowledgebase or contact our Customer Experience team at support@scaleflex.com

Users can mark assets as favorites and view / search these assets under the My Favorites view for quick access. Each asset can be marked as a favorite or not, and each user can access their list of favorite assets via Menu > My favorites.

Adding Assets to My Favorites List

The user can add an asset to the My Favorites list by clicking on the heart icon at the bottom right corner of the asset.

An asset whose heart icon is coloured in has already been added to this list, while an asset whose heart icon is white or empty is not part of My Favorites.

Users can add multiple assets in bulk to My Favorites list by selecting them and then opening ... -> Add to -> My favorites in the Navigation bar.

In the same way, an asset or a group of assets that have already been added to My favorites list can be removed from it.

When clicking the Help box in the menu, an additional menu appears:

The Support window will display your logged ticket history to the Customer Experience team. The following information will be displayed:

In addition, you can make a direct request to the Support team by clicking the + Send request button.

When clicking the + Send request button, a form will appear. You can provide a title, message, and any attachments to the request.

You can jump to the following sections to learn more.

Unlike Folders, Labels, and My Favourites, Collections are dynamic, meaning assets are grouped automatically based on metadata rules, without needing manual updates.

Collections View

You can access the Collections view from the main menu on the Library page.

Collections Sub-Menu

In the collections list, the collections submenu has the following options:

• Name: sort by name ascending or descending

• “Sort” icon: if the collections are currently sorted by name ascending, then this will sort them descending and vice-versa

• “Planet” icon: allows to select the metadata/tags language

• Refresh: refreshes the collections list

• "Info" icon: if an asset is selected, provide additional details for it

• "Cart" icon: a collection of downloaded assets.

Managing Collections

Add a New Collection

You can do this by clicking on the button + Add collection. A pop-up configuration panel will appear, prompting you to specify the collection’s name and settings.

• Name - please specify a meaningful collection name

• Access - by default, it is Company. Only users with access to Scaleflex DAM can see these assets.

• Groups - the groups contain a list of pre-defined collection criteria that can be combined together.

Edit Collections

Click on the "Settings" icon in the left panel of the page to open the Configuration window, which allows you to manage your collections.

That will open the "Manage collections" window where you can Search, Add new collections, Edit the current configuration or Delete existing collections.

Folders View

Within Scaleflex DAM, you can organize your assets into folders. This view is available in the left panel under "Folders".

It consists of a navigation panel where the folders and their sub-folders are hierarchically ordered, and there is an expanded view where you can preview the content of the current folder. You can view your folders through a Grid view or as a List. The following icon controls the view:

Getting Folder Details

If you select a single folder and click the "Info" icon at the top right of the page, a panel showing the folder's details will open.

Creating a new Folder

To create a new folder, you can use the + New Folder button at the top right corner of the page. The new folder will be created as a sub-folder of your current folder's location.

Downloading the Folder's Contents

Downloading Assets

If you select a folder and open its context menu, you can download its content. The same action is available from the navigation bar by clicking the download icon at the top right corner of the selected folder. You can download the content as a ZIP archive or CSV file.

Exporting List of Files as CSV

This option is helpful when you need details about the folder's content.

Please select the folder, open the context menu, and choose "More actions -> Export list of files (CSV)." At this step, you can export the file details of the entire project, only the files placed directly in the selected folder or the folder and its nested sub-folders.

The information that is exported in the CSV contains:

• Item Type

• Path CDN link

• mime-type size

• SHA1

• file uuid

• creation date

• update date

• visibility settings

Searching Folders

To search for a folder by name, use the Search bar located in the folder's side menu.

If you know that a specific file is located within a particular folder, you can use the main Search bar to specify this folder and then apply additional search criteria to find the files you are interested in.

Difference between Labels, Tags, and Collections

Labels allow users to organise their assets in a more structured and permanent way than Tags. They are static—unlike dynamic Collections, whose assets change through applicable filters—and similar in principle to the labels on physical products (drinks, foods, clothes).

Users can still modify a given label and/or change which assets fall under it.

This system also lets users view and search the labels and their applicable assets.

Labels View

The Labels page can be accessed from the DAM sidebar menu.

Managing Labels

Creating Labels

You can create named, color-coded labels by clicking on + Add label button. This lets you list and place all assets assigned to a specific label in a single view.

• Title - choose a meaningful name for your new label

• Color selector - choose a color by clicking a pre-defined color or by entering an RGB code manually.

• Pinned - check this box to display the label at the top of your label list. On Sort, the system will first sort the Pinned labels and then show the others.

Editing Labels

To manage labels, click the 'Settings' icon in the left panel. This opens the Configuration window.

That will open the "Manage labels" window where you can Search, Add new labels, Edit the current configuration or Delete existing labels.

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Attaching a Label to an Asset

Right-click on an asset (or multiple selected assets) and choose the 'Labels' submenu to search for and apply a label.

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If no exact match is found during the search, the user has the option to create a new label and apply it to the asset immediately.

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Detach a Label from an Asset

This function is available on the Labels page when selecting a file and opening its context menu.

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The user can also select multiple files and use the Navigation bar icon ... to access the same option.

In both cases, the user should have a Developer, Manager, Admin, or Owner User Role to detach a label.

Searching Labels

Searching for an Asset by a Specific Label

You can search by specific search criteria inside the pool of all assets assigned to a particular label, using the main Search box.

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Searching for a Specific Label

If you are interested in finding all assets assigned to a specific label, you can search for this label's name in the Search box at the left panel and then click on the result.

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Continue to the next page to learn about setting up your Profile.

Basics

This page section contains information about the company:

Access management

In this section, the company-wide security settings can be specified.

SSO

To configure SAMLv2-based SSO, click on the Add SSO connection button. Any Identity Provider supporting the SAMLv2 protocol is supported.

Step 1

Step 2

Step 3

After saving the SSO connection, every user attempting to log in with an email address from the domain configured in Step 3 will be redirected to the configured Identity Provider and automatically logged into the Asset Hub if an active SAMLv2 session is enabled.

Terms and conditions (T & Cs)

The Billing page within Settings consists of three sections:

Within this section, you will learn about the following sections found within the Settings menu: - - -

Within these pages you will learn about:

• Users - managing and inviting users onto your DAM

• Roles - viewing available roles and creating custom roles for your DAM

This page allows you to view all roles within the DAM and the permissions for each role.

Creating Custom Roles

You can click on + Add level to create custom levels. Custom levels can be created at the company or project levels. You can name the role as you wish and select which permissions are acceptable within the role.

Billing information

Payment details

List of available payment methods for making payments on your invoices. You can only choose one option.

Invite new users

The Invite Users modal allows you to send single or bulk invitation emails. You can create users at the company level, granting access to all projects within the company or providing access to one or multiple projects at the project level.

User level

The DAM supports various user access levels, known as a user level.

Custom levels

In addition to the standard levels mentioned above, VXP administrators can create up to 5 custom levels and define which pages and menus will be available for each.

User invitation flow

Individually or in bulk, new users can be added via the + Invite Users button. The following fields are needed to invite a user:

• Email address

• User level (see above)

• Access scope:

  • Entire company

  • Project(s): select projects the user should have access to

Once validated, an email invitation is sent to the user's email address.

Managing existing users

A user can only manage lower-level users, e.g. a VXP Viewer cannot manage a VXP Manager.

The following attributes are available for editing:

• User level

• Active or inactive status

• Access scope

It is also possible to create custom user attributes fields on top of the existing system fields (email, name..)

You can jump to the following sections to learn more.

Introduction

The Standard Dashboards Configuration section allows users to enable or disable various pre-built dashboards that help monitor and manage key asset delivery and usage areas. These dashboards provide insights into different aspects of the system, including CDN performance, optimization, storage, and more.

Example Workflow

• Enable or Disable Dashboards: Toggle switches are available for each dashboard.

  • Enabled: The dashboard is active and providing insights.

  • Disabled: The dashboard is inactive.

Project Name

Use this section to name your project. The name will be displayed at the top right corner of the DAM.

Login page

This section allows you to customize the login page of your project

Logo

Theme

Introduction

Purpose:

The Multi-Tenants Dashboard is designed to provide a comprehensive overview of traffic, image cache data and allowances for individual customers. This dashboard offers a granular view of customer usage per token. [insert screenshot ]

Filters

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Introduction

Purpose:

The DAM Users Dashboard is designed to provide a comprehensive overview of user activity within the VXP (Visual Experience Platform). This dashboard offers valuable insights into user engagement, team dynamics, and overall system usage.

Filters

Graphs

The Subscription page lets you view and manage your current Scaleflex DAM subscription.

In addition, you can view additional optional modules and services that Scaleflex provides.

Create a new Team

To create a new team, you can use the + Add Team button.

Give your team a meaningful name, add a description, and upload an avatar.

Manage a Team

After a Team is created, you can find it in the list of existing teams. Click the ... icon at the most-right part of the screen and choose "Manage".

Now, you can add team members from the list of existing users in your current project. If the user hasn’t been invited to the project, or their invitation is pending, they cannot be added to a team.

You can select and delete team members, which removes them from the Team, but their account will remain active in the project.

Edit a Team's description

If you select option "Edit" from the ... menu, you can rename the Team, modify its Avatar and Description.

Delete a Team

Choosing option "Delete" from the ... menu allows you to delete a team. The users who were part of this team will remain active in the current project.

Introduction

Purpose:

The Workflows Dashboard is designed to provide a comprehensive overview of webhook and workflow activity within the VXP (Visual Experience Platform). This dashboard offers insights into event processing, task status, and overall workflow performance.

Filters

Graphs

Introduction

Purpose:

The DAM Storage Dashboard is designed to provide a comprehensive overview of storage usage and asset management within the VXP (Visual Experience Platform). This dashboard offers valuable insights into storage consumption, asset growth, and folder organization.

Filters

Graphs

Introduction

Purpose:

The Traffic Origin Dashboard is designed to provide a comprehensive overview of incoming requests to the VXP (Visual Experience Platform). This dashboard offers insights into the sources of traffic, referrer usage patterns, and overall request volume.

Filters

Graphs

Introduction

Purpose:

The Caching Dashboard is designed to provide a comprehensive overview of image cache data and edge requests. This dashboard offers a granular view of token usage.

Filters

Graphs

Introduction

Purpose:

The Custom Dashboard Creation page allows users to enable custom dashboards to gain insights about their assets. The interface offers input fields for creating a new dashboard, which includes providing specific identifiers and a quick seal.

Features

1. Add Dashboard Button: Users can add a new dashboard by clicking the "+ Add dashboard" button, which reveals input fields for configuration.

2. Dashboard Input Fields: Users must complete four key fields to create a dashboard successfully:

   • Dashboard Name: The display name of the dashboard.

   • Page Identifier: A unique identifier for the dashboard page.

   • Dashboard Identifier: A unique ID for the dashboard itself.

   • Quick Seal: A quick-access identifier for the dashboard.

3. Save and Cancel: Users can save the dashboard or cancel the creation process using the respective buttons after filling in the fields.

OAuth2 authentication is a more secure and complex authentication method that allows users to grant limited access to their resources without exposing their credentials.

Introduction

Purpose:

The CDN performance Dashboard is designed to provide a comprehensive overview of CDN traffic data. This dashboard offers a granular view of token usage.

Filters

Graphs

Create new API keys

Authentication against the Scaleflex API is done with an API Secret Key, available under Settings > Project > Access (page) > API keys (tab).

New API keys can be created with the +Add key button. On click, the user will be requested to:

• Enter the API key description so it can be easily identified

• Select the permissions to be attached with the API key (multi-selection from the permissions list) -- these define what the user will be able to do with the assets

Permissions

Manage Existing API Keys

Existing API keys can be managed individually or in bulk for status (Active <> Deactivate). The following settings can be edited:

The Security Templates are accessible from Settings > Project > Access (page) > Security template (tab).

Create a security template

Security Templates can be created with the +Add Template button by entering the following informations

Description

Used to identify the security template

Permissions

Used to define what users can / can't do with the assets. Permissions are selected from the list:

Upload limits

These settings set limits on the Upload API.

Restrict IP limitation

It restricts API calls based on IP address ranges and/or countries.

Key Validity

This setting allows to set the validity period of the key, for example to match the user's session length in your authenticated application

Listing Limits

Directories where the key is allowed to list elements.

Manage existing Security templates

Existing API keys can be managed individually or in bulk for status (Active <> Deactivate):